Job Description
Title: Office Manager
Type: Permanent
Hours: Full Time (Monday Friday) Part time also considered
Location: Inverness
Salary: £32,000 - £35,000
Summary:
Our client is looking to appoint an experienced Office Manager to join their team based in Inverness. This is an excellent opportunity for a highly organised and motivated individual to lead a team in providing a range of administrative and secretarial support services with a professional office environment.
Duties include:
- Oversee office operations, client support and facilities.
- Manage relationships with various department Managers and external contacts.
- Coordinate day-to-day maintenance, repairs and purchasing of office supplies.
- Oversee compliance & risk management including strict health and safety legislation, fire safety, and workplace audits.
- Ensure compliance with GDPR and other data regulations focusing on strict client confidentiality.
- Manage accurate digital and physical legal file archiving systems.
- Personnel duties including staff recruitment, training and support.
- Supervise the administrative team, including Receptionists Secretaries, and Assistants.
- Manage staff rotas and arrange cover.
- Assist with workflow planning and office setup.
- Updating and maintaining accurate and confidential HR records.
- Company administration including arranging Insurances.
- Budgeting and monitoring office expenditure including invoice approvals.
- Liaise with the finance department regarding supplier contracts and payments.
- Deal with a range of suppliers.
Person Specification:
- 3+ years supervisory experience, preferably within a professional services environment.
- High levels of numeracy and literacy.
- Ability to manage and motivate others.
- Strong organisational skills and the ability to delegate effectively.
- Proficiency with Microsoft Office (Word, Excel) and the ability to learn new systems with ease.
Attributes:
- Ability to work with discretion when managing highly sensitive case files and data.
- Strong leadership skills to confidently direct and develop support staff.
- Excellent communication and multi-tasking skills.
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