Junior Administrator in Beauly, Highland

Junior Administrator

Type: Permanent

Hours: Full Time

Salary: National Minimum Wage (plus fully funded support to obtain a professional administration qualification).

Job Purpose:

Our client is looking to appoint a Junior Administrator on a full time basis to join their office in Inverness.

Reporting to the Office Manager, duties include:

• Working on the reception desk greeting visitors/clients.
• Operator of the main telephone switchboard and providing comprehensive administration support the team.
• Registering and distribution of all incoming/outgoing mail.
• Daily monitoring and end of day sign off of staff movements on temporary absence forms.
• Preparation of draft electronic Fee Proposals and processing of new project requests.
• Create electronic files in line with quality procedures.
• Process and issue Certificates.
• Participate in the issue of weekly invoice batch.
• Provide assistance in updating of Quality Assurance and Health & Safety documentation in line with compliance procedures.
• Copy typing/Filing/Scanning/Photocopying documents.
• Participation in electronic archiving of completed projects.
• Assist with any other additional administration duties as required.

Person Specification:

• Experience of working within an administration role.
• Ability to work to own deadlines.
• Excellent organisational skills.
• Ability to work independently as well as part of a team.
• Excellent written and oral communication skills.
• A professional and positive approach.
• A strong customer focus.
• Self-motivation with a can do attitude.
• Computer Literate with good knowledge of Microsoft Office applications and Teams.

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