Title: Compliance & Billing Administrator
Type: Permanent
Hours: Full Time (40 hours per week 8am – 5pm Monday – Friday)
Duties include:
- Invoice Matching: Cross-examine and match bulk receipts and delivery data against supplier and customer profiles within systems like CODAS and Opera.
- Discrepancy Investigation: Audit and resolve errors regarding transactions, automated accounts or variances.
- Produce itemised, VAT-approved invoices, adjusting or fixing discrepancies as needed.
- Regulatory Record Keeping: Maintain compliance documentation, verifying that records and transactions adhere to industry regulations and company guidelines.
- Audit Readiness: Support routine internal audits and generate data logs to assist the management and finance teams with risk management and strategic delivery reports.
- Data Integration: Ensure smooth end-of-month processes by verifying that all received transactions are fully cleared, documented, and ready for financial reporting.
- Team Liaison: Collaborate directly with planners, depot managers, and the wider finance department to verify operational stats or compliance indicators.
- Client & Inquiry Support: Serve as a knowledgeable administrative touchpoint for external clients or internal account managers regarding billing updates or audit requirements.
Person Specification:
- Administrative Background: Proven experience in a finance operations, billing administrative, or data-heavy compliance role.
- Software Competence: Experience utilizing enterprise resource planning (ERP) planning databases (such as CODAS or Opera) is highly advantageous.
- Analytical Eye: Sharp attention to detail.
- Clear Communicator: Comfortable clarifying queries directly with clients or internal staff via email and phone.
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