Administration Assistant in Inverness

Hours: Full Time (Monday – Friday 37.5 hours per week)

Job Purpose:

Our client is looking to appoint an Administrator to provide support to ensure the efficient day-to-day running of the organisation. The role is responsible for processing financial transactions, maintaining accurate records and assisting with general administrative duties.

Key Responsibilities:

• Produce and process all sales invoices accurately.
• Process and record all purchase invoices.
• Pay creditors in accordance with agreed payment terms.
• Input financial data into the monthly cash flow and maintain supporting cash flow notes.
• Compile monthly financial reports at month end.
• Complete the month-end bank reconciliation if the Administrator is absent or when directed.
• Log and maintain records of all shipping movements.
• Attend meetings and draft accurate meeting minutes.
• Attend meetings and follow up on actions as required.
• Update social media platforms as required to support organisational communications.
• Other administrative duties as directed by management or in the absence of the Administrator.

Key Skills & Experience

• Experience in accounts administration or bookkeeping.
• Strong organisational and record-keeping skills.
• Good knowledge of Microsoft 365, particularly Excel.
• A working knowledge of Sage Financial Accounting Package would be advantageous.
• Ability to manage multiple tasks and meet monthly reporting deadlines.
• Strong attention to detail and accuracy.
• Good written communication skills, particularly for preparing meeting minutes and reports.
• Ability to work independently and as part of a team.

Start Date: As soon as possible.

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