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- Tasks: Support a busy team with admin tasks, meetings, and travel coordination.
- Company: Join a friendly team in Whitby for a dynamic 6-month contract.
- Benefits: Enjoy flexible hours, a collaborative atmosphere, and a competitive salary.
- Why this job: Perfect for those who thrive in fast-paced environments and love variety.
- Qualifications: Must be organised, able to manage multiple priorities, and confident with diary management.
- Other info: Opportunity for international exposure and being part of a supportive team.
The predicted salary is between 28000 - 30000 £ per year.
We’re looking for an organised and proactive Administrator to support a busy team in Whitby on a 6-month fixed term contract. This role is perfect for someone who thrives in a fast-paced environment, enjoys supporting a team with a variety of administrative and coordination tasks, and will fit into a friendly, collaborative atmosphere where no two days are the same. Some of the Administrator duties include: Manage correspondence and prioritise tasks. Coordinate meetings, appointments, travel, events, and conferences, including travel risk assessments and itineraries. Support leadership and team members with diaries, absences, onboarding, and general administration. Take minutes, track follow-up actions, and circulate reports, presentations, and confidential documents. Handle expense claims, purchase orders, and NDA administration. Act as first point of contact for internal and external queries, calls, and emails. Assist with organising team events and third-party visits, including venues, travel, accommodation, and schedules. Upload publications and presentations to conference websites as required.The ideal candidate will be highly organised and able to manage multiple priorities with ease. Key strengths include managing diaries for several people, booking travel and accommodation, and understanding international time zones. You’ll be confident prioritising tasks and keeping the team running smoothly. This 6-month fixed-term contract will be working 37.5 hours per week, with standard hours of 9am–5pm including a 30-minute lunch, though flexible start and finish times can be accommodated, earning a salary at or around £28,000–£30,000 (Pro-rata). If you’re ready to take on a role that offers variety, international exposure, and the chance to be a key part of a supportive team, we’d love to hear from you
Administrator / PA employer: Castle Employment
Contact Detail:
Castle Employment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator / PA
✨Tip Number 1
Familiarise yourself with the tools and software commonly used in administrative roles, such as Microsoft Office Suite, Google Workspace, and project management tools. Being proficient in these can give you an edge during the interview.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss specific situations where your proactive approach made a difference.
✨Tip Number 3
Research the company culture and values of StudySmarter. Understanding our collaborative atmosphere will help you align your responses during the interview and demonstrate that you're a good fit for the team.
✨Tip Number 4
Prepare thoughtful questions to ask during the interview about the team dynamics and the types of projects you'll be involved in. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
We think you need these skills to ace Administrator / PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and coordination. Emphasise your organisational skills, ability to manage multiple priorities, and any experience with diary management or travel arrangements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how you've successfully supported teams in fast-paced environments and your approach to handling various administrative tasks.
Highlight Key Skills: In your application, focus on key skills mentioned in the job description, such as managing correspondence, coordinating meetings, and handling expense claims. Use bullet points to make these skills stand out.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Administrator role.
How to prepare for a job interview at Castle Employment
✨Show Your Organisational Skills
As an Administrator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to thrive in a fast-paced environment.
✨Familiarise Yourself with the Role
Read through the job description carefully and understand the specific duties involved. Be ready to discuss how your previous experience aligns with these responsibilities, especially around diary management and coordinating events.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills. Think of scenarios where you had to prioritise tasks or handle unexpected changes, and be prepared to explain your thought process and outcomes.
✨Demonstrate Team Spirit
This role requires collaboration within a friendly team. Share examples of how you've worked effectively with others, supported colleagues, or contributed to a positive team atmosphere in your previous roles.
