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- Tasks: Support a charity by managing invoices and taking meeting minutes.
- Company: Local charity in Scarborough making a positive impact.
- Benefits: Flexible hours, rewarding work, and £17.50 per hour pay.
- Other info: Ideal for students seeking flexible, impactful work.
- Why this job: Use your organisational skills to support a meaningful cause.
- Qualifications: Experience in secretarial roles and strong Excel skills.
The predicted salary is between 17 - 18 £ per hour.
We’re looking for a skilled and flexible, experienced Secretary & Administrator to support a charity in Scarborough. This ad-hoc role is ideal for someone with PA or Secretarial experience, particularly in supporting board or trustee meetings, who wants to work flexibly and make a positive impact on a local charity.
Key Administrative Duties:
- Input monthly invoices onto an Excel spreadsheet, allocating each cost to the correct area or cost centre.
- Maintain a clear, up to date spreadsheet record of all invoices and submit to the bookkeeper by the end of the first week of each month. This would take a couple of hours per month and can be completed flexibly in the evening if preferred. No accounts experience required, strong Excel and attention to detail are key.
Key Secretarial Duties:
- Prepare and distribute meeting agendas (approved by trustees).
- Handle attendance confirmations and follow up on required documents or project updates.
- Attend meetings to take formal minutes (2.5 hours per meeting).
- Type up and distribute minutes post-meeting.
Key Details:
- Secretarial Hours: Roughly 10 hours per quarter, including one evening trustee/board meeting. 2.5 hours will be attending the meeting, then manage the remaining hours of quarterly work flexibly, before and after each meeting.
- Meetings: You will need to attend 1 meeting per quarter plus an annual meeting – 5 meetings a year in total.
- Administration Hours: Couple of hours the first week of each month.
- Pay: £17.50 per hour.
- Equipment: You will need your own laptop and must be available for all evening meetings.
This is a rewarding opportunity to use your organisational skills while supporting a meaningful cause in your local community.
Secretary / Administrator in Scarborough employer: Castle Employment Group
Contact Detail:
Castle Employment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary / Administrator in Scarborough
✨Tip Number 1
Network like a pro! Reach out to your contacts and let them know you're on the hunt for a Secretary/Administrator role. You never know who might have the inside scoop on opportunities, especially in local charities.
✨Tip Number 2
Prepare for those interviews! Brush up on your Excel skills and be ready to discuss how you can manage invoices and meeting minutes efficiently. Show them you’re detail-oriented and ready to make an impact!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview or networking event, drop a quick thank-you email. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website! We’ve got loads of resources to help you land that perfect job. Plus, it’s a great way to show your commitment to working with us and supporting local charities.
We think you need these skills to ace Secretary / Administrator in Scarborough
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your PA or Secretarial experience, especially any work with board or trustee meetings. We want to see how your skills align with the role, so don’t be shy about showcasing your relevant experience!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about supporting a charity and how your organisational skills can make a positive impact. Keep it friendly and professional – we love a personal touch!
Show Off Your Excel Skills: Since strong Excel skills are key for this role, consider mentioning any specific projects where you’ve used Excel effectively. If you have examples of maintaining spreadsheets or managing invoices, let us know – it’ll help you stand out!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for this rewarding opportunity. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Castle Employment Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key administrative and secretarial duties mentioned, like managing invoices and taking minutes. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Excel Skills
Since strong Excel skills are crucial for this position, be prepared to discuss your experience with spreadsheets. Bring examples of how you've used Excel in previous roles, especially if you've managed budgets or tracked expenses. If possible, practice a few basic functions beforehand to feel confident.
✨Prepare for Meeting Scenarios
Given that you'll be attending meetings and taking minutes, think about how you would handle different meeting scenarios. Prepare to discuss how you would manage agenda preparation, attendance confirmations, and follow-ups. This shows that you can think on your feet and are ready for the responsibilities.
✨Emphasise Flexibility and Organisation
This role requires flexibility and strong organisational skills. Be ready to share examples from your past where you've successfully managed your time and adapted to changing priorities. Highlighting your ability to work independently and efficiently will resonate well with the charity's needs.