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- Tasks: Support a charity by managing invoices and taking meeting minutes.
- Company: A local charity in Scarborough making a positive impact.
- Benefits: Flexible hours, competitive pay of £17.50 per hour, and meaningful work.
- Other info: Ideal for students seeking flexible, part-time work with a purpose.
- Why this job: Make a difference in your community while gaining valuable experience.
- Qualifications: Experience in secretarial roles and strong Excel skills required.
The predicted salary is between 17 - 18 £ per hour.
We’re looking for a skilled and flexible, experienced Secretary & Administrator to support a charity in Scarborough. This ad-hoc role is ideal for someone with PA or Secretarial experience, particularly in supporting board or trustee meetings, who wants to work flexibly and make a positive impact on a local charity.
Key Administrative Duties:
- Input monthly invoices onto an Excel spreadsheet, allocating each cost to the correct area or cost centre.
- Maintain a clear, up to date spreadsheet record of all invoices and submit to the bookkeeper by the end of the first week of each month. This would take a couple of hours per month and can be completed flexibly in the evening if preferred. No accounts experience required, strong Excel and attention to detail are key.
Key Secretarial Duties:
- Prepare and distribute meeting agendas (approved by trustees).
- Handle attendance confirmations and follow up on required documents or project updates.
- Attend meetings to take formal minutes (2.5 hours per meeting).
- Type up and distribute minutes post-meeting.
Key Details:
- Secretarial Hours: Roughly 10 hours per quarter, including one evening trustee/board meeting. 2.5 hours will be attending the meeting, then manage the remaining hours of quarterly work flexibly, before and after each meeting.
- Meetings: You will need to attend 1 meeting per quarter plus an annual meeting – 5 meetings a year in total.
- Administration Hours: Couple of hours the first week of each month.
- Pay: £17.50 per hour.
- Equipment: You will need your own laptop and must be available for all evening meetings.
Secretary / Administrator in Scarborough employer: Castle Employment Agency Ltd
Contact Detail:
Castle Employment Agency Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary / Administrator in Scarborough
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Secretary/Administrator role. You never know who might have the inside scoop on opportunities, especially in charities.
✨Tip Number 2
Prepare for those interviews! Brush up on your Excel skills and be ready to discuss how you can manage invoices and meeting minutes efficiently. Show them you’re detail-oriented and flexible – that’s what they’re after!
✨Tip Number 3
Don’t forget to showcase your experience with board meetings! If you've supported trustees before, share those stories. It’ll help you stand out as the perfect fit for this charity role.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application and get noticed. Plus, we love seeing candidates who take the initiative to apply directly!
We think you need these skills to ace Secretary / Administrator in Scarborough
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your PA or Secretarial experience, especially any work with board or trustee meetings. We want to see how your skills match the role, so don’t be shy about showcasing your relevant experience!
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Tell us why you’re passionate about supporting a charity and how your flexible working style fits with our needs. Keep it friendly and professional – we love a personal touch!
Show Off Your Excel Skills: Since strong Excel skills are key for this role, mention any specific projects where you’ve used Excel effectively. If you’ve managed spreadsheets or handled invoices before, let us know – we’re all about attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Castle Employment Agency Ltd
✨Show Off Your Excel Skills
Since strong Excel skills are key for this role, make sure to brush up on your spreadsheet abilities before the interview. Be ready to discuss how you've used Excel in past roles, especially for tasks like inputting invoices or managing data.
✨Prepare for Meeting Agendas
Familiarise yourself with how to prepare and distribute meeting agendas. You might be asked about your experience in this area, so think of examples where you’ve successfully managed agendas or taken minutes in previous positions.
✨Flexibility is Key
This role requires flexibility, so be prepared to discuss how you manage your time effectively. Share examples of how you've adapted to changing schedules or worked outside of standard hours to meet deadlines.
✨Attention to Detail Matters
Highlight your attention to detail during the interview. You could mention specific instances where your meticulous nature helped avoid mistakes or improved processes, especially in administrative tasks like minute-taking or invoice management.