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- Tasks: Join our team as a Legal Secretary, handling client onboarding and document management.
- Company: Casanovas Recruitment Solutions connects talent with a reputable Ipswich law firm.
- Benefits: Enjoy 25 days holiday, private medical insurance, and professional development opportunities.
- Why this job: Be part of a supportive team, making a real impact in clients' lives while gaining valuable experience.
- Qualifications: Previous legal secretarial experience is preferred; strong typing and organisational skills are essential.
- Other info: This role is office-based, requiring a proactive approach and excellent communication skills.
The predicted salary is between 19200 - 21600 £ per year.
Casanovas Recruitment Solutions are seeking a proactive, detailed-orientated Legal Secretary to join the Private Client department in an Ipswich based law firm on a part-time basis. This is a fantastic opportunity for someone who thrives in a structured, client focussed environment and is looking to contribute to a supportive and experienced legal team. Due to the nature of this Legal Secretary role, which includes direct client interaction, document handling and confidential administrative support - this position is office-based only.
Main areas of responsibility:
- Onboarding new clients, ensuring a smooth and professional experience by collecting necessary documentation and providing clear guidance on the process
- Conducting Anti-Money Laundering (AML) and ID checks in compliance with legal and regulatory standards
- Managing a variety of administrative tasks including answering client calls, scheduling appointments, archiving documents, closing files, and maintaining accurate records
- Acting as a "float" assistant to fee earners in the department, providing support across the team as needed
- Typing and preparing legal documents, including dictations, Wills, Lasting Powers of Attorney (LPAs), and other Private Client-related materials
- Maintaining client files, both digital and hard copy, ensuring all information is up to date and securely stored
- Assisting with case file management, helping to monitor deadlines and progress on active matters
- Providing a high standard of client care, both in person and over the phone, and handling sensitive information with discretion and professionalism
- Supporting the department with general office duties such as filing, photocopying, scanning, and post handling
Required Skills & Desired Experience:
- Previous experience in a Private Client department or in a legal secretarial role is highly desirable
- Excellent typing and dictation skills, with high attention to detail and accuracy
- Strong organisational and time management skills, with the ability to manage multiple tasks and priorities efficiently
- Confident communicator with a professional telephone manner and excellent interpersonal skills
Benefits:
- 25 days plus bank holidays on a pro rata basis
- Competitive compensation and benefits package
- Private Medical insurance
- Opportunity for professional development
This is a fantastic opportunity for someone looking to work part-time in a well-regarded firm, supporting a collaborative and experienced team. Apply today!
Contact Detail:
Casanovas Recruitment Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Legal Secretary
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes related to Private Client work. This will not only help you understand the role better but also demonstrate your commitment and knowledge during any interviews.
✨Tip Number 2
Network with professionals in the legal field, especially those who work in Private Client departments. Attend local legal events or join relevant online forums to connect with potential colleagues and gain insights into the role.
✨Tip Number 3
Prepare for the interview by practising common legal secretary scenarios, such as handling client calls or managing sensitive information. This will help you feel more confident and ready to showcase your skills.
✨Tip Number 4
Research the law firm you're applying to, focusing on their values and client approach. Tailoring your conversation to align with their ethos can make a strong impression and show that you're genuinely interested in being part of their team.
We think you need these skills to ace Part Time Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in legal secretarial roles or private client departments. Emphasise your skills in document handling, client interaction, and administrative support.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the firm. Mention specific experiences that demonstrate your attention to detail, organisational skills, and ability to manage multiple tasks.
Highlight Relevant Skills: In your application, clearly outline your typing and dictation skills, as well as your proficiency in managing confidential information. Use examples to illustrate how you've successfully handled similar responsibilities in the past.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a legal secretary role.
How to prepare for a job interview at Casanovas Recruitment Solutions
✨Showcase Your Attention to Detail
As a Legal Secretary, attention to detail is crucial. During the interview, highlight your experience with document handling and any specific examples where your meticulous nature made a difference in your previous roles.
✨Demonstrate Your Client Care Skills
Since this role involves direct client interaction, be prepared to discuss how you ensure a high standard of client care. Share examples of how you've handled sensitive information or difficult situations with professionalism.
✨Prepare for Practical Scenarios
You may be asked to demonstrate your typing and dictation skills during the interview. Practise beforehand by typing out legal documents or dictations to showcase your proficiency and speed.
✨Familiarise Yourself with AML Procedures
Understanding Anti-Money Laundering (AML) checks is essential for this position. Brush up on the basics of AML compliance and be ready to discuss how you would approach these tasks in your role.
