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- Tasks: Be the go-to person for office operations, from deliveries to team events.
- Company: Join Casablanca Paris, where luxury meets multicultural elegance in a vibrant workspace.
- Benefits: Enjoy a dynamic work environment with opportunities for creativity and team celebrations.
- Why this job: Perfect for those who thrive in a lively atmosphere and love making spaces welcoming.
- Qualifications: Previous office support experience and strong organisational skills are essential.
- Other info: Must be able to lift up to 20kg and be proficient in Microsoft Office.
The predicted salary is between 28800 - 43200 £ per year.
Casablanca Paris represents a unique vision of luxury, blending Parisian elegance with multicultural influences. Dedicated to exceptional craftsmanship, modern sophistication, and a free-spirited ethos, Casablanca Paris offers more than just fashion; it offers an immersive luxury experience.
We are looking for a proactive and highly organised Office Coordinator to join our team and ensure the smooth day-to-day running of our London office. This is a hands-on role that’s ideal for someone who enjoys creating a welcoming, well-functioning workspace and can confidently juggle varied operational tasks.
The Role
- Act as the point of contact for deliveries, visitors, and general enquiries.
- Help implement and maintain office policies and ensure smooth communication across the team.
- Maintain a tidy, safe, and well-functioning office/studio space, ensuring all common areas are presentable and welcoming.
- Manage all stationery and supplies: keep stock levels up, place orders as needed, and track deliveries.
- Oversee general maintenance and repairs: liaising with vendors and service providers to resolve any issues promptly.
- Maintain Health & Safety documentation: fire safety checks, fire registers, and compliance with relevant guidelines.
- Support HR administration: coordinate schedules for interns and work experience students, onboarding logistics, and record-keeping where needed.
- Manage travel arrangements for freelancer team members as required using company travel agency.
- Coordinate logistics for meetings and team events: booking venues and organising setup.
- Plan and organise office celebrations, social gatherings, and team parties.
- Assist with any other ad hoc duties as required to support the team.
The Candidate
- Previous experience in an office support or front-of-house roles.
- Strong organisational and multitasking skills, with keen attention to detail.
- Excellent communication skills, confident dealing with all levels of staff, visitors, and external partners.
- Comfortable working independently and taking initiative.
- Ability to lift and move items up to 20kg (e.g., deliveries, office supplies).
- Proficient in using Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, to support day-to-day administrative tasks.
- Positive, can-do attitude with a friendly and professional demeanor.
Office Coordinator employer: Casablanca Paris
Contact Detail:
Casablanca Paris Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Familiarise yourself with the company culture of Casablanca Paris. Understanding their unique blend of Parisian elegance and multicultural influences will help you align your approach and demonstrate that you're a good fit for their team.
✨Tip Number 2
Highlight your organisational skills in conversations or interviews. Be ready to share specific examples of how you've successfully managed multiple tasks or projects simultaneously, as this role requires strong multitasking abilities.
✨Tip Number 3
Prepare to discuss your experience with office management tools and software. Being proficient in Microsoft Office is essential, so consider brushing up on any features you may not be familiar with, especially Excel and Outlook.
✨Tip Number 4
Showcase your interpersonal skills by preparing to talk about how you've effectively communicated with various stakeholders in previous roles. This will demonstrate your ability to be the point of contact for visitors and staff at Casablanca Paris.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office support or front-of-house roles. Emphasise your organisational skills and any specific tasks you've managed that align with the responsibilities listed in the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive nature and ability to create a welcoming workspace. Mention specific examples of how you've successfully managed operational tasks in previous roles, and express your enthusiasm for working at Casablanca Paris.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office applications and any other tools that may be relevant. Also, mention your strong communication skills and ability to multitask effectively, as these are key for the Office Coordinator role.
Show Your Personality: Casablanca Paris values a positive, can-do attitude. Let your personality shine through in your application. Use a friendly tone and convey your passion for creating a well-functioning office environment, which aligns with their ethos of luxury and sophistication.
How to prepare for a job interview at Casablanca Paris
✨Showcase Your Organisational Skills
As an Office Coordinator, your ability to stay organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your capability to handle the varied operational tasks required in this role.
✨Communicate Confidently
Excellent communication skills are essential for this position. During the interview, practice clear and concise communication. Be ready to discuss how you've effectively interacted with different levels of staff and external partners in previous roles.
✨Demonstrate a Positive Attitude
A positive, can-do attitude is highly valued. Make sure to convey your enthusiasm for the role and the company. Share instances where your positive outlook helped resolve challenges or improved team morale.
✨Prepare for Practical Scenarios
Expect to be asked about specific scenarios related to office management, such as handling deliveries or coordinating events. Think through potential challenges you might face in these situations and how you would address them, showcasing your problem-solving skills.
