At a Glance
- Tasks: Manage schedules, coordinate projects, and engage with stakeholders for top executives.
- Company: Join a fast-growing tech company revolutionising the car industry.
- Benefits: Hybrid work, competitive salary, generous leave, and wellness support.
- Other info: Diverse culture with opportunities for personal and professional growth.
- Why this job: Be at the heart of innovation while supporting senior leaders in a dynamic environment.
- Qualifications: Experience as an Executive Assistant, strong organisational skills, and tech-savvy.
The predicted salary is between 45000 - 55000 £ per year.
OUR MISSION To become the car-changing destination of choice. By combining technology, media and deep automotive expertise, we've turned how people buy, sell, advertise and lease cars on its head. What started as a simple reviews site is now one of the largest online car-changing destinations in Europe. Last year alone we grew over 50% with nearly £3bn worth of cars bought on site, while £1.8bn of cars were listed for sale through our Sell My Car service. In 2024 we went big and acquired Autovia - creators of AutoExpress and Evo magazines - doubling our audience overnight. Together we now have one of the biggest YouTube channels in the world with almost 10m subscribers and over 1.1 billion annual views, while we sell 1.2 million print copies of our magazines and have an annual web content reach over 350 million. And we’re a long way from done!
THE ROLE You'll be embedded in our Technology function working alongside our CTO with a dedicated portion of your time working with our incoming CPO giving you genuine visibility across both Tech and People at the most senior level.
WHAT YOU'LL BE DOING
- Calendar wizardry: Skilfully oversee the CTO & CPO’s schedules, ensuring comprehensive awareness of upcoming commitments, including meetings, interactions, and presentations.
- Stakeholder Engagement: Serve as the primary point of contact for internal and external stakeholders, efficiently managing enquiries and ensuring that matters concerning the execs receive appropriate attention.
- Project Coordination: Coordinate and follow up on various projects and initiatives led by the relevant Executive.
- Proactive Problem-Solving: Anticipate the Executive's needs, streamline processes, and provide solutions in advance of issues arising.
- Attention to Detail: Demonstrate unwavering precision, upholding the highest standards of accuracy and quality in all responsibilities.
- Responsive: Quickly and accurately handle confidential information with discretion, maintaining a high level of trust and integrity.
- Administrative Excellence: Execute a wide array of administrative tasks, from crafting and refining presentations to managing documents, schedules, inbox management and communications.
- Expense Management: Oversee and track the expenses and reimbursement requests.
- Meeting Coordination: Prepare comprehensive meeting agendas, materials, and presentations. End-to-end meeting preparation for high-impact and complex engagements, anticipating information requirements, ensuring clear outcomes, and managing follow-up actions.
- A strong project ethos, being able to manage a number of work-streams including tracking milestones, sharing progress updates, and facilitating communication between teams.
WHAT YOU'LL NEED
- We are seeking an individual who is inherently self-motivated and possesses a strong solutions-oriented mindset. Your track record should reflect experience in effectively engaging with C-level executives.
- In addition, you should excel in managing workloads and adeptly prioritising tasks, even within the demanding constraints of a fast-paced, deadline-driven environment.
- Thrives on multitasking: you can deftly spin multiple plates to give the Executive’s space to focus on big-picture stuff and keep the business humming.
- Unapologetically curious: you will always want to build a deeper understanding of what makes our business tick.
- Several years’ experience as an Executive Assistant. Ideally in the high growth scale up tech space, reporting directly to C-level, understanding of Technology and People is a bonus.
- Tech Savvy: Proficiency in office software tools (e.g. Google Suite) and familiarity with productivity and scheduling software.
- Strong use of AI and the willingness to learn about such tools and products is a must.
- Outstanding organisational and time management skills including quick response times.
- Exceptional written and verbal communication skills, including the ability to draft professional correspondence and emails on behalf of the Executives.
- You stay composed when the pressure is on and carry yourself with professionalism and integrity.
- You communicate with clarity and precision.
- You're comfortable in the room with senior leaders and know how to manage relationships at the highest levels.
- When problems land on your desk, you diagnose fast and move to solutions.
- You bring energy and optimism to the team, even when things are hard.
- You bounce back from setbacks, learn from them, and keep moving forward.
WHAT’S IN IT FOR YOU
- Hybrid working.
- Competitive salary to fund that dream holiday to Bali.
- Matched pension contributions for a peaceful retirement.
- Share options - when we thrive, so do you!
- Vitality Private Healthcare, for peace of mind, plus eyecare vouchers.
- Life Assurance for (even more) peace of mind.
- Monthly coaching sessions with Spill - our mental wellbeing partner.
- Enhanced holiday package, plus Bank Holidays 28 days annual leave.
- 1 day for your wedding.
- 1 day off when you move house - because moving is hard enough without work!
- For your third year anniversary, get 30 days of annual leave per year.
- For your tenth year anniversary, get 35 days of annual leave per year.
- Option to buy 3 extra days of holiday per year.
- Work from abroad for a month.
- Inclusive parental, partner and shared parental leave, fertility treatment and pregnancy loss policies.
- Bubble childcare support and discounted nanny fees for little ones.
- The latest tech (Macbook or Surface) to power your gif-sending talents.
- Up to £500/€550 home office allowance for that massage chair you’ve been talking about.
- Generous learning and development budget to help you master your craft.
- Regular social events: tech lunches, coffee with the exec sessions, lunch & learns, book clubs, social events/anything else you pester us for.
- Refer a friend, get paid. Repeat for infinite money.
- Diversity and inclusion is an integral part of our culture. We know that diverse teams are strong teams, so we welcome those with alternative identities, backgrounds, and experiences to apply for this position. We make recruiting decisions based on experience, skills and potential, so all our applicants are treated fairly and equally.
Executive Assistant in London employer: carwow
At Carwow, we pride ourselves on being an exceptional employer, offering a vibrant work culture that fosters innovation and collaboration. Our Winnersh office provides a supportive environment with hybrid working options, competitive salaries, and generous benefits including enhanced holiday packages and a strong focus on employee wellbeing. With ample opportunities for professional growth and a commitment to diversity and inclusion, we empower our team members to thrive both personally and professionally.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like carwow.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like carwow.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to carwow.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of carwow. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at carwow
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with carwow, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at carwow, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for carwow could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at carwow as they’re likely seeking a candidate who can enhance their workplace culture.
