At a Glance
- Tasks: Support the CEO and Finance Director with calendar management, communication, and project coordination.
- Company: Dynamic firm based in London, focused on innovative business strategies.
- Benefits: Competitive salary, flexible benefits, and opportunities for professional growth.
- Other info: Fast-paced environment with opportunities for travel across UK offices.
- Why this job: Join a vibrant team and play a key role in shaping our Vision 2030.
- Qualifications: Experience supporting C-Suite executives and strong communication skills required.
The predicted salary is between 50000 - 60000 £ per year.
We are looking for a highly professional, proactive, and efficient Executive Assistant (EA) to provide expert support to our Chief Executive and Finance Director in this diverse and wide-ranging role. The opportunity requires the ability to work independently with exceptional levels of communication and professionalism to manage complex and evolving priorities. The experienced EA will act as a trusted partner to ensure there is successful delivery of executive level tasks and contribute to the overall efficiency of the senior leadership team, aligning to our Vision 2030 business plan. The role will suit someone who is a natural relationship-builder with outstanding attention to detail and the ability to anticipate needs before they arise.
Based at our HQ in London, with a minimum of four days in the office, you will be in the heart of the West End, with easy connections to local transport links. We offer a highly competitive salary package, with flexible benefits to suit your personal circumstances.
Main tasks:
- Calendar & Diary Management: Anticipate the needs of the CEO and FD, by proactively preparing meeting summaries, briefs and information ahead of schedule. Maintain comprehensive calendars including internal meetings, external engagements, travel, and personal commitments. Prepare detailed travel packs with agendas and supporting documentation.
- Inbox Management & Email Triage: Implement a structured inbox system to prioritise urgent communications and delegate routine queries, responding on their behalf as required. Summarise key communications and flag urgent issues for immediate attention.
- Leadership Coordination: Act as a trusted liaison between the CEO & FD and internal stakeholders, anticipating needs and resolving issues proactively. Influence and engage with senior leadership to maintain output delivery. Be the senior administrative support, coordinating Management Board, Operations Board, Performance Committee and Risk Management Group meetings including scheduling, agenda preparation and circulation of information ahead of time. Record minutes, ensuring actions are agreed and circulated post meetings. Support with change management, being adaptable to the needs of the business.
- Project management: Ensure strategic project priorities and deadlines are met as part of the Vision 2030 business plan without needing direction. Track agreed actions, deadlines, and deliverables across teams—chasing progress independently where required.
- Correspondence & Document Preparation: Draft, proofread, and prepare high-quality presentations, reports, and briefings.
What will it take to be successful?
The ideal candidate will have significant experience of supporting C-Suite individuals with a high level of professionalism. You will ideally have worked within a partnership, property, or professional services firm, demonstrating a robust understanding of executive responsibilities and support. You will be proactive, efficient and effective in your delivery, enabling you to be a step ahead, eliminating issues before they escalate. You will be an expert communicator, being able to influence senior stakeholders and adapt to changing environments. Finally, flexibility will be key in order to meet the requirements of leadership meetings and an ever-changing schedule. Travel across our UK offices will also be required in this role.
Executive Assistant to the Chief Executive & Finance Director in London employer: Carter Jonas LLP
Carter Jonas LLP is an excellent employer located in the picturesque city of Winchester, offering a supportive work culture that prioritises flexibility and personal growth. As a Senior Administrator, you will benefit from a collaborative environment where your contributions are valued, alongside opportunities for professional development in the thriving property and client services sector.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to the Chief Executive & Finance Director in London
✨Get Involved in Industry Events
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✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Carter Jonas LLP.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Carter Jonas LLP.
✨Tailor Your LinkedIn Presence
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We think you need these skills to ace Executive Assistant to the Chief Executive & Finance Director in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Carter Jonas LLP.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Carter Jonas LLP. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Carter Jonas LLP
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Carter Jonas LLP, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Carter Jonas LLP, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Carter Jonas LLP could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Carter Jonas LLP as they’re likely seeking a candidate who can enhance their workplace culture.
