Executive Assistant in London

We are seeking a highly organised and proactive Executive Assistant to provide high-level support to the Head of the Commercial Division. This is a pivotal role requiring the ability to work independently, manage priorities effectively, and to keep operations running seamlessly.

The Commercial Division represents approximately 20% of the wider business, generating over £28 million in revenue, with a team of 250 people across eight UK offices. The position is based in our London HQ in Chapel Place which has over 100 professionals across our main divisions. There are lots of exciting events going on with various office socials, health & wellbeing and fundraising activities to get involved in.

We offer a highly competitive salary and benefits package, including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans and cycle to work scheme.

• Executive Support

• Calendar & Diary Management
• Inbox Management & Email Triage
• Correspondence & Document Preparation
• Travel Coordination & Logistics
• Meeting Coordination & Follow-Up
• Proactive Task & Relationship Management

• Division Coordination

• Act as the main administrative point of contact for the Commercial Division, liaising with other divisional administration leads.
• Collaborate with Executive Assistants in consultancy and agency subdivisions to standardise documentation and drive administrative improvement projects.

• Project Management

• Support delivery of divisional administrative projects working alongside Agency and Consultancy EAs.
• Assist the Head of Commercial Division in achieving five-year business plans and targets.
• Coordinate HUB office meetings, including organisation, attendance, and action tracking.

• Operational Support

• Regular liaison with operational support teams including Finance, HR, IT, Marketing, PR and Research as required.

What will it take to be successful? The ideal candidate will have proven experience as an Executive Assistant or in a similar role supporting senior leadership, with experience in the commercial property sector being advantageous. Strong organisational and time-management skills, excellent communication, and attention to detail are essential, along with the ability to manage multiple priorities in a fast-paced environment. Proficiency in Microsoft Office and familiarity with LinkedIn are required. A relevant administrative or business qualification would be beneficial but is not essential.

We offer a highly competitive rewards package including group pension, flexible benefits, referral schemes and generous annual leave. As an equal opportunity employer, we are dedicated to driving diversity and inclusion in the workplace. Learning and development is important to us; we encourage everyone to continue developing to optimise their performance and fulfil their potential. We have an agile flexible working policy; many of our team work flexibly, we would be happy to talk to you about how this could work for you.

We enjoy what we do, and we do it well, which is why 80% of our business comes from repeat clients.

About us: Since 1855, Carter Jonas has grown to be one of the largest and most respected property consultancies in the UK with a network of 34 offices across England and Wales, employing more than 1,000 partners and employees. Our tailored service and Simply Better Advice have enabled us to forge lasting, intelligent and trusting partnerships with our clients. These long-standing relationships are our most important and most closely protected asset.

We employ the very best people. We are a place where people want to work, and our culture is both collaborative and business minded. We have experts in every field who deliver long term advice that enhances our clients' future prosperity.

Ahead of the curve, we are pioneering in the use of technology within the property industry, making Carter Jonas a hugely exciting place to work.

Our values:

• Approachable – We treat every relationship with respect, integrity, and warmth
• Effective – We do what we say we will, we do it well and we are accountable
• Ambitious – We are ambitious for our clients and for our firm

We look to recruit individuals who represent our core values, but who can also demonstrate the six Carter Jonas competencies that are the foundation of our career pathways. These competencies will aid their personal development in the business, and comprise of:

• Communication - Ensures effective, clear, and relevant communications in support of business objectives
• People - Demonstrates leadership in conduct and effectively manages and develops people to optimise performance through others
• Business Development & Client Care - Ensures effective communication to facilitate excellent client care and collaboration and pursuing opportunities for increased business and profit mindful of the Firm's heritage and values
• Use of Technology - Modern, Agile, Digital Employee
• Teamwork - Recognises the importance of working with others, to collaborate and co-operate to achieve business
• Personal Effectiveness & Productivity - Engage, promote, and adhere to compliance requirements including all internal processes and procedures which manage risk and enhance productivity.