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- Tasks: Be the face of our business, managing front-of-house operations and supporting team activities.
- Company: Join a collaborative and professional team in a vibrant Cambridge office.
- Benefits: Enjoy a competitive salary, flexible benefits, and opportunities for personal growth.
- Why this job: Make a real impact while developing your skills in a dynamic environment.
- Qualifications: Experience in reception, strong communication skills, and proficiency in Microsoft Office.
- Other info: Engage in social and wellbeing activities while contributing to a positive office culture.
The predicted salary is between 13 - 16 £ per hour.
We are currently seeking an experienced part‑time receptionist who will act as the face of the business and ensure the smooth running of all aspects of the front of house at our hub office in Central Cambridge. In addition, the post holder will provide support with the completion of a variety of tasks including answering telephone calls and enquiries, meeting arrangements, managing the post and health and safety. You will be based in our flagship Cambridge office 2 days per week, on a Monday and Tuesday.
You will work alongside our thriving team in commercial, planning and development and rural divisions. Our office culture is collaborative and professional, with regular social, wellbeing, and fundraising activities to get involved in. We offer a highly competitive salary and benefits package, including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans and cycle to work scheme.
Key Tasks- To manage the room booking system for 4 meeting rooms and to provide reception services for all external meetings; to include the ordering and preparation of refreshments where necessary.
- To support the office in the set up, management and resetting of the meeting rooms for meetings and events which, on rare occasions, may include working after hours (time off in lieu will be granted).
- To provide AV and facilities management support, as required by the Office Manager (full training will be provided).
- To manage all incoming/outgoing post and deliveries.
- To conduct weekly checks of all printer/copiers to review levels of consumables (toners etc) and to liaise with the suppliers, reporting faults as necessary, and to ensure adequate stocks of consumable items are maintained.
- To manage stationery supplies in accordance with agreed stock levels and ensure that all stationery areas are kept clean and tidy.
- To code and approve suppliers’ invoices in accordance with Carter Jonas’ internal accounting procedures.
- To manage petty cash and liaise with Finance team to ensure adequate funds are maintained.
- To monitor office floors and liaise with the Office Manager to ensure staff and Partners abide by the housekeeping rules contained within the company guidelines to maintain a clean and tidy working environment.
- To act as the Health and Safety Co-ordinator for the office to undertake inspections and maintain records in support of ISO accreditations and to liaise with the Office Manager over the training and appointment of fire wardens and first aiders.
- To liaise with the Office Manager and the Building Management team regarding access for landlord inspections and repairs.
- To be responsible for the recycling of consumable products (toners, batteries etc).
- To organise the collection of confidential waste, as required.
- To liaise with the Office Manager on the cleaning contract for the office.
- To assist the Office Manager in the induction procedures for new starters including the allocation of access cards, printer cards, locker allocation and to provide a health & safety induction.
This job description is not exhaustive, and the jobholder may be required to undertake additional duties from time to time to ensure the smooth running of the team and office.
What will it take to be successful?Experience in a similar role is extremely advantageous, a professional telephone manner, exceptional customer services and good communication skills, a natural ability to collaborate with internal and external people, demonstrating a willingness to consult others for ideas, advice and direction when needed. Attention to detail is paramount, along with strong organisational skills with the ability to prioritise and multi‑task. Proficiency in Microsoft Word, Excel and Outlook is essential. We are looking for a strong team player with good interpersonal skills and effective time management skills.
963 - Receptionist in Cambridge employer: Carter Jonas LLP
Contact Detail:
Carter Jonas LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land 963 - Receptionist in Cambridge
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media and website to see what they're all about. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your phone skills! Since you'll be handling calls as a receptionist, it’s crucial to sound confident and professional. Grab a friend and do some mock calls to get comfortable with answering queries and managing conversations.
✨Tip Number 3
Show off your organisational skills during the interview. Bring examples of how you've managed multiple tasks or events in the past. This will demonstrate your ability to juggle responsibilities, which is key for this role.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the position. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace 963 - Receptionist in Cambridge
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous receptionist roles and any relevant tasks you've handled, like managing meeting rooms or handling post.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for our collaborative office culture. Mention specific experiences that relate to the key tasks outlined in the job description.
Show Off Your Skills: Don’t forget to mention your proficiency in Microsoft Word, Excel, and Outlook. If you have experience with AV support or health and safety coordination, make sure to include that too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Carter Jonas LLP
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key tasks and responsibilities, especially around managing meeting rooms and handling post. This will help you demonstrate how your experience aligns with what they’re looking for.
✨Show Off Your Customer Service Skills
As a receptionist, you'll be the face of the business. Prepare examples of how you've provided exceptional customer service in the past. Think about specific situations where you handled inquiries or resolved issues effectively, as this will showcase your professional telephone manner and communication skills.
✨Demonstrate Your Organisational Skills
Highlight your ability to multitask and prioritise. Bring up instances where you successfully managed multiple responsibilities, like coordinating meetings while handling incoming calls. This will show that you can keep everything running smoothly, just like they need.
✨Ask Insightful Questions
Prepare some thoughtful questions to ask at the end of your interview. Inquire about the office culture, team dynamics, or how they handle health and safety training. This not only shows your interest in the role but also helps you gauge if it’s the right fit for you.
