Administrator

An exciting opportunity has arisen for an Administrator to join us on a 12‑month fixed‑term contract, available on a full‑time or part‑time basis, with hybrid working available. The successful candidate will provide accurate and well-organised administrative support to three Commercial agency teams, ensuring the efficient delivery of core operational processes.

The position is based in our London HQ in Chapel Place which has over 100 professionals across our main divisions. We offer a highly competitive salary and benefits package, including a variety of flexible benefits allowing you to choose those that suit your personal circumstances.

• Produce accurate and well-presented documents including letters of engagement, reports, client correspondence, presentations and spreadsheets within agreed time frames.
• Preparing, processing, and issuing invoices.
• Supporting fee forecasting and financial tracking.
• Accurately record, track, and process all chargeable activities to ensure financial efficiency is maintained.
• Coordinating meeting invitations and diary arrangements.
• Arrange, coordinate and minute the Agency Senior Management Team meetings, ensuring accurate records of discussions, actions and decisions are maintained.
• Maintaining a well‑organised and compliant digital filing system, ensuring documents are accurately stored.
• Provide a high level of efficiency and customer service to all who visit or contact the office.
• Provide general administration support to the office including other partners, managers and staff as reasonably required.
• Handling enquiries over the telephone or personally in reception and taking any necessary action.

The ideal candidate will have strong administrative experience and a proven ability to support busy teams, with confident numeracy and excellent communication skills. They will be highly proficient in Microsoft Office applications including Word, Excel, Outlook and PowerPoint, and able to quickly learn, use and train colleagues on specialist systems. Effective time‑management skills and the ability to prioritise a varied workload are essential.

We offer a highly competitive rewards package including group pension, flexible benefits, referral schemes and generous annual leave. As an equal opportunity employer, we are dedicated to driving diversity and inclusion in the workplace. Learning and development is important to us; we encourage everyone to continue developing to optimise their performance and fulfil their potential.

Since 1855, Carter Jonas has grown to be one of the largest and most respected property consultancies in the UK with a network of 34 offices across England and Wales, employing more than 1,000 partners and employees. Our tailored service and Simply Better Advice have enabled us to forge lasting, intelligent and trusting partnerships with our clients.

We employ the very best people. We are a place where people want to work, and our culture is both collaborative and business minded. We have experts in every field who deliver long term advice that enhances our clients’ future prosperity.

Our values include:

• Approachable – We treat every relationship with respect, integrity, and warmth.
• Effective – We do what we say we will, we do it well and we are accountable.
• Ambitious – We are ambitious for our clients and for our firm.