Resources Manager

Working with clients in the healthcare communications space to find the best talent out there. Are you an organised, proactive resource manager or resource coordinator with experience in healthcare communications, creative marketing or advertising? We’re looking for a Resource Manager to join a dynamic and collaborative team, ensuring the right people are in the right place to deliver outstanding work for clients. You’ll be at the heart of planning, coordinating, and optimising resource allocation across medical writing and editing teams, balancing short-term project demands with long-term planning and supporting both internal teams and freelance talent.

As Resource Manager, you’ll oversee the allocation of work, manage external talent, and help the agency run smoothly and efficiently. Key responsibilities include:

• Manage allocation of projects across medical writing and editing teams, matching skills and availability to project requirements
• Forecast and plan resource needs in collaboration with project leads and department heads
• Source, onboard and manage freelance or contract talent, negotiating rates and contracts
• Build and maintain networks of trusted external resources
• Monitor capacity, utilisation and identify gaps or opportunities to optimise workflow
• Contribute to process improvements, tools and systems for better resource management
• Foster communication and transparency across teams to support smooth project delivery

Experience and qualities that make you a strong fit:

• Proven experience in resource management, traffic management or project operations within a healthcare communications, advertising, or creative marketing agency
• Understanding of pharmaceutical marketing and medical communications workflows
• Excellent organisational, communication and negotiation skills
• Proficient in resource management or scheduling tools (e.g., Float, Monday.com, or similar)
• Commercially aware, proactive and able to balance client needs with operational efficiency
• Collaborative, approachable, solution-oriented and calm under pressure

What’s on offer?

• Competitive salary up to £45,000 (depending on experience)
• Flexible hybrid working from bright, modern Oxfordshire offices (two days in office per week)
• Private healthcare and pension scheme
• Performance-based bonuses
• 28+ days annual leave including birthday day off
• Regular social events and creative brainstorming sessions
• Supportive, people-first environment that values growth and wellbeing

If you’re ready to join a forward-thinking agency, supporting talented teams to do their best work and ensuring projects run smoothly - we’d love to hear from you. Please apply below or send your CV and a brief cover letter to lucy@carrotrecruitment.com.