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- Tasks: Support an engineering team with administrative and coordination duties to boost efficiency.
- Company: Join a leading firm in Highways, Transport & Infrastructure with a dynamic team.
- Benefits: Competitive pay, flexible hours, and potential for contract extension.
- Other info: Immediate start available; open to both full-time and part-time applicants.
- Why this job: Make a real impact by freeing up engineers to focus on design and delivery.
- Qualifications: Experience in administration, strong attention to detail, and excellent organisational skills.
We are seeking an experienced Administrator to support an Engineering team by managing a broad range of administrative and coordination duties. This role will play a key part in improving team efficiency by allowing engineers to remain focused on design and technical delivery, removing approximately 4-5 hours of administrative workload from their daily schedules. This is an excellent opportunity for a proactive and highly organised individual who can quickly integrate into a busy team environment and make an immediate impact with minimal supervision.
Key Responsibilities
- Accurately record and distribute meeting minutes, ensuring discussions, decisions, and actions are clearly documented
- Arrange meetings, workshops, and site visits
- Maintain detailed and organised records to support project tracking and provide audit trails where required
- Quality check (QA) documentation, registrations, and records for completeness and accuracy
- Ensure all project and administrative information is correctly recorded and distributed
- Support onboarding activities, including carrying out site inductions for new starters
- Welcome clients, contractors, and visitors to site, manage sign-ins, and act as a central point of contact within the office
- Manage office-related tasks such as ordering PPE, office supplies, milk, and other essential items
- Liaise with IT support regarding technical issues and printer maintenance
- Coordinate office equipment calibration, certification, and PAT testing
- Prepare recurring reports and maintain filing systems
- Support general office maintenance and liaise with office cleaning companies and site security
- Provide reliable day-to-day administrative support and act as a 'go-to' person across the team
Requirements
- Proven experience in an administrative role, ideally within an engineering, construction, or technical environment
- Strong attention to detail, particularly in note-taking, QA checking, and record-keeping
- Excellent organisational and communication skills
- Ability to quickly understand processes and integrate into a fast-paced team
- Proactive and adaptable approach, with the confidence to take ownership of tasks
- Good working knowledge of Microsoft Office packages
- Experience with QA systems or document control processes would be advantageous
Contract Details
- Immediate start available
- Office-based role with attendance required
- Open to both full-time and part-time applicants
- Initial 3-month contract with potential for extension
Administrator in Bishopton employer: Carrington West
Contact Detail:
Carrington West Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Bishopton
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering and administrative fields. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their projects and challenges, so you can show how your skills can make a difference. We want you to shine!
✨Tip Number 3
Practice your communication skills. As an administrator, you'll need to convey information clearly and effectively. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! We regularly update our listings, and applying directly can give you a better chance of landing that dream job. Let's get you started!
We think you need these skills to ace Administrator in Bishopton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in administrative roles, especially in engineering or technical environments. We want to see how your skills match the job description, so don’t be shy about showcasing your organisational prowess!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this Administrator role. Be sure to mention your attention to detail and proactive approach, as these are key traits we’re looking for.
Showcase Your Skills: Don’t forget to highlight your proficiency with Microsoft Office and any experience with QA systems. We love seeing candidates who can hit the ground running, so make sure to include any relevant tools or software you’re familiar with.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and we’ll be able to process your application more efficiently. Plus, we’re always on the lookout for great talent like you!
How to prepare for a job interview at Carrington West
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator position. Familiarise yourself with the key tasks like managing meeting minutes and coordinating office supplies. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or improved efficiency. Be ready to discuss how you maintain detailed records and ensure accuracy in documentation.
✨Practice Your Communication
As an Administrator, you'll need excellent communication skills. Practice articulating your thoughts clearly and concisely. You might be asked to explain how you would handle client interactions or manage team communications, so think about scenarios where you've excelled in these areas.
✨Be Proactive and Adaptable
The job description highlights the need for a proactive approach. Think of instances where you've taken initiative in previous roles. During the interview, express your willingness to adapt to new challenges and how you can contribute to improving team efficiency right from day one.