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- Tasks: Record and transcribe meeting minutes for the Youth Offer and Participation Team.
- Company: Join Opus People Solutions, supporting Walsall Council in making a community impact.
- Benefits: Earn £15.58 per hour with flexible hours and a supportive work environment.
- Why this job: Make a real difference while developing your skills in a meaningful role.
- Qualifications: Experience in fast-paced office settings and minute-taking is essential.
- Other info: This is a temporary role with a 3-6 month contract, perfect for students.
Location: Onsite, Monday – Friday, at Essington Lodge, Willenhall.
Hourly Rate: £15.58 per hour PAYE. £19.79 per hour UMB.
Working Schedule: Monday – Thursday 8.45am with 1-hour unpaid break, Friday’s 8.45am – 4.45 pm with 1-hour unpaid break. 37 hours per week.
Length of Assignment: 3-6 months, ongoing contract
Opus People Solutions, representing Walsall Council, is on the lookout for a Business Support Officer – Minute Taker in a temporary capacity. If you’re ready to be part of something meaningful and contribute to the efficient functioning of our community, keep reading.
Purpose of the role:
The Business Support Taker – Minute Taker completes the crucial role of recording and reporting the minutes from the meetings held with Youth Offer and Participation Team and vulnerable children and young people of the Walsall Borough. The minutes that are recorded are vital documents to be used and presented in legal proceedings.
Daily tasks will look like:
• Transcribe minutes into scripture so the final documents read as if they are being written to the child.
• Monitor general email inbox.
• Ability to meet deadlines of expected 72-hour turnaround for minutes to be processed accordingly to procedure.
• Type all minutes for all meetings.
• Transfer all minutes taken during the meeting onto official document and record onto Mosaic system used by Walsall Children’s Services.
• You will be required to meet deadlines and ensure that completed meeting minutes are submitted promptly to the local authority, professionals and parents/carers
• The minutes will be recorded with accuracy, factual and critical information
• Be first point of contact for phone calls and be the go-to for internal and external inquiries.
• Keep things organised by uploading and managing documents.
• Keep everything in sync by managing appointments, meetings, and events.
• Support the Business Support team with any administrative tasks.
Essential Experience:
• Experience within a fast-paced office environment.
• Experience in typing Minutes during meetings is essential.
• QWERTY/Touch typing abilities are essential.
• Similar experience within taking typed Notes and Minutes is essential for this role.
• Excellent communication and interpersonal skills.
• You’ve got an eye for detail and a passion for accuracy.
• Excellent time management and organisational skills are essential for this role.
Why Us: This is more than just a job; it’s an opportunity to make a difference in your community. Join us in supporting Walsall Council in a role that matters.
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RQ1572007(SJ) – Business Support Officer – Minute Taker employer: Carrington Blake Recruitment
Contact Detail:
Carrington Blake Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land RQ1572007(SJ) – Business Support Officer – Minute Taker
✨Tip Number 1
Familiarise yourself with the specific terminology and processes used in minute-taking, especially within a council or community setting. This will help you demonstrate your understanding of the role during any interviews.
✨Tip Number 2
Practice your typing skills to ensure you can meet the required speed and accuracy for transcribing minutes. Consider using online typing tests to improve your QWERTY touch typing abilities.
✨Tip Number 3
Network with professionals who have experience in similar roles. Engaging with them can provide insights into the expectations and challenges of the position, which you can leverage in your discussions.
✨Tip Number 4
Be prepared to discuss your organisational skills and how you manage deadlines effectively. Think of examples from your past experiences that showcase your ability to handle multiple tasks while maintaining accuracy.
We think you need these skills to ace RQ1572007(SJ) – Business Support Officer – Minute Taker
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in minute taking and administrative roles. Use keywords from the job description to demonstrate that you meet the essential criteria.
Craft a Compelling Cover Letter: Write a cover letter that explains why you are interested in the Business Support Officer role. Mention your experience in fast-paced environments and your skills in typing minutes accurately.
Showcase Your Skills: In your application, emphasise your QWERTY/touch typing abilities and your attention to detail. Provide examples of how you've successfully managed deadlines and organised documents in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Carrington Blake Recruitment
✨Showcase Your Minute-Taking Skills
Since the role requires experience in typing minutes during meetings, be prepared to discuss your previous experiences. Bring examples of how you’ve accurately recorded and transcribed minutes, and highlight any specific tools or methods you used.
✨Demonstrate Your Attention to Detail
The job demands a keen eye for detail, especially when it comes to recording factual information. During the interview, mention instances where your attention to detail made a significant impact on your work, particularly in fast-paced environments.
✨Emphasise Your Time Management Skills
With a 72-hour turnaround for minutes, effective time management is crucial. Be ready to share strategies you use to prioritise tasks and meet deadlines, perhaps by discussing how you manage multiple responsibilities simultaneously.
✨Prepare for Communication Scenarios
As the first point of contact for inquiries, strong communication skills are essential. Prepare for role-play scenarios where you might need to handle phone calls or emails, showcasing your interpersonal skills and ability to convey information clearly.
