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- Tasks: Create and manage monthly invoices while ensuring financial accuracy during a system transition.
- Company: Join a dynamic finance team focused on precision and efficiency.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Perfect for those looking to kickstart their career in finance with growth opportunities.
- Why this job: Be part of a crucial transition and make a real impact on financial processes.
- Qualifications: Previous admin or finance support experience and strong attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Role Purpose
To support the transition from annual to monthly invoicing by creating and maintaining accurate recurring invoices, updating client financial records, and ensuring all billing data is correct, consistent, and compliant. The role plays a key part in maintaining financial accuracy during a system transition, supporting reconciliation processes, and ensuring high-quality administrative and data management support to the finance function.
Key Responsibilities
- Create and process monthly recurring invoices for all clients within the new invoicing system.
- Cancel, update, and reconcile previous annual invoices to ensure accurate financial records.
- Perform detailed data entry, checking, and validation of client and billing information.
- Cross-check financial data to ensure accuracy of totals and prevent discrepancies.
- Support basic reconciliations and assist with audit checks and financial verification tasks.
- Maintain accurate spreadsheets, records, and supporting documentation for audit and reporting purposes.
- Provide general administrative support including filing, record keeping, and responding to basic finance queries.
- Follow established processes and maintain clear notes and documentation to support transparency and handover.
- Work to deadlines to ensure smooth transition between invoicing systems and billing cycles.
Key Skills & Experience
- Previous experience in an administrative or finance support role.
- Strong attention to detail and high level of accuracy with data entry.
- Proficiency in Microsoft Excel and basic financial systems.
- Experience working with invoicing or billing systems (training provided).
- Ability to follow structured processes and meet deadlines.
- Strong organisational and record-keeping skills.
- Understanding of confidentiality and data handling requirements.
Competencies
- Accuracy and attention to detail
- Data management and reconciliation
- Organisation and time management
- Problem-solving and issue identification
- Ability to work independently and as part of a team
Locations
OR21235 (JS) – ACCOUNTS AND INVOICING ADMIN in Newport, Wales employer: Carrington Blake Recruitment
Contact Detail:
Carrington Blake Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land OR21235 (JS) – ACCOUNTS AND INVOICING ADMIN in Newport, Wales
✨Tip Number 1
Network like a pro! Reach out to your connections in finance or admin roles. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on invoicing systems and data management. We recommend practising common interview questions related to accuracy and attention to detail, so you can shine when it counts!
✨Tip Number 3
Showcase your skills! Bring along examples of your previous work with spreadsheets or invoicing systems to demonstrate your proficiency. It’s all about proving you can handle the nitty-gritty of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace OR21235 (JS) – ACCOUNTS AND INVOICING ADMIN in Newport, Wales
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in administrative or finance support roles. We want to see how your skills match the key responsibilities, especially around invoicing and data management.
Showcase Attention to Detail: Since accuracy is crucial for this role, include examples that demonstrate your attention to detail. Whether it’s a project you managed or a task you completed, let us know how you ensured everything was spot on!
Highlight Relevant Skills: Mention your proficiency in Microsoft Excel and any experience with financial systems. If you've worked with invoicing or billing systems before, give us the details! This will help us see how you can hit the ground running.
Follow Our Application Process: We encourage you to apply through our website. Make sure to follow the application instructions carefully and keep your notes clear and organised. This shows us you can follow structured processes, just like in the role!
How to prepare for a job interview at Carrington Blake Recruitment
✨Know Your Numbers
Brush up on your financial knowledge, especially around invoicing and billing systems. Be prepared to discuss any previous experience you have with data entry and financial record-keeping, as this role requires a keen eye for detail.
✨Excel Skills Are Key
Since proficiency in Microsoft Excel is crucial, make sure you can confidently talk about your skills. Consider preparing examples of how you've used Excel in past roles, particularly for data management or reconciliation tasks.
✨Demonstrate Attention to Detail
This role demands high accuracy, so be ready to showcase your attention to detail. You might want to bring up specific instances where your meticulousness helped prevent errors or improved processes in your previous jobs.
✨Prepare for Process Questions
Familiarise yourself with structured processes related to invoicing and administrative support. Be ready to explain how you follow established procedures and maintain clear documentation, as this will show your understanding of the importance of transparency and organisation.