HR Administrator – AR in Grays

To provide essential support to the delivery of organisational change programmes and TUPE transfers. The role is responsible for preparing accurate documentation, maintaining clear records, and coordinating key tasks to ensure all HR processes are completed in line with employment legislation, local authority policies, and project timelines. Working closely with HR colleagues, managers, and external stakeholders, the postholder will support consultation activity, produce letters and employee information packs, update HR systems, and manage documentation required for due diligence. This role ensures the smooth, compliant, and efficient administration of workforce changes, contributing to a positive and well organised employee experience during periods of transition.

Values & Accountability

• Our Shared Values: Together, we hold ourselves to account to get things done by demonstrating accountability and integrity.
• Together, we make possible what cannot be achieved alone by being collaborative and focusing on impact.
• Together, we will listen and act to continually improve by being responsive to local people and the issues they raise and adapting our approach to achieve better outcomes.

Corporate Accountabilities

• To work with colleagues to achieve service plan objectives and targets.
• To comply with data protection legislation and the council’s Information Security Policy, including supporting policies.
• To be willing and able to work in a flexible and agile way with regard both to hours of work and location of work, including remote and home working, as required, subject to service needs and requirements.
• To participate in performance development, talent reviews and one-to-ones and to contribute to the identification of your own and team development needs and goals.
• To actively promote and comply with the council’s diversity and equality policies.
• To ensure full compliance with the Health and Safety at Work Act 1974 etc., the council’s Health and Safety Policy and all locally agreed safe methods of work.
• To fully understand and be aware of the commitment to Section 17 ‘Duty of the Crime and Disorder Act 1998 to prevent crime and disorder.
• At the discretion of the senior management, to undertake other activities as, from time to time, may be agreed consistent with the grade and nature of the role.
• To undertake and maintain relevant mandatory training in line with legislation.

Key Service Accountabilities

• Support the provision of comprehensive and high-quality advice to managers.
• Coordinate formal consultation meetings with employees and trade unions and provide HR support and note taking.
• Maintain accurate records for all transferring employees, including terms, variations, and protected rights.
• Assist in drafting FAQs and HR guidance for managers and employees.
• Provide administrative support for any contractual changes arising from the transfer (e.g., payroll updates, HRIS updates, issuing new contracts).
• Maintaining HR systems to ensure accurate and up to date recording.
• Undertake a range of support activities including general administration.
• Provide support for meetings and hearings, including coordinating diaries and note taking.
• Maintenance of confidential records, in order to retrieve data quickly and efficiently.
• Respond to requests for information in a professional and timely manner.
• Responsible for managing own workload flexibly to ensure conflicting priorities are managed, and deadlines are met.