College HR & Recruitment Specialist in London

All staff must make a positive contribution to:

• the Catholic ethos of the College
• the College Equality, Diversity & Inclusion Policy;
• the pursuit of excellence and the highest standards of quality in all aspects of College life;
• their own professional development, in accordance with the needs of the College.

The person appointed would be expected to:

• Assist in the administration of the recruitment and selection process by:
• Maintaining safer recruitment procedures in respect of the recruitment of staff and volunteers in line with college policies and Keeping Children Safe in Education.
• Assisting managers in the creation of job descriptions and person specifications and ensuring that these are maintained and updated when necessary.
• Advertising positions on the college's applicant tracking system and ensure that this system is maintained and up to date.
• Checking applications for gaps in employment or education history and checking for time spent living or working abroad.
• Ensuring candidate references are available for the interview panel on the day of interview where possible. Follow up any references where additional information is required to confirm the validity of the reference.
• Liaising with managers and recruitment agencies to ensure the appointment of temporary cover staff. Ensure all necessary safer recruitment checks are completed prior to appointment.
• Process staff leavers and complete necessary paperwork for payroll purposes.
• Ensure that relevant departments are aware of employment end dates.
• On receipt of staffing instructions from the HR Manager re: promotions, increase in hours, decrease in hours, temporary allowances etc to inform individuals in writing of such changes and ensure that this information is prepared for payroll.
• Assist with the HR induction for all new staff that commence their employment throughout the academic year.
• Ensure that all new starter pre-employment checks are completed prior to commencement of employment, create staff records and ensure that letters and contracts are provided in a timely manner.
• Provide payroll with the relevant paperwork for new starters.
• Ensure timely completion of appropriate employment and vetting checks, including DBS certificates for all new staff.
• Ensure appropriate vetting checks are completed for visitors, volunteers and contractors when required.
• Manage the renewal application process for DBS Certificates for existing staff.
• Maintain the Single Central Record and ensure compliance with Keeping Children Safe in Education.
• Assist the HR Manager on all employee relation issues including, disciplinary, capability, grievance, sickness absence management, redundancy etc.
• Provide coherent and appropriate advice to employees in relation to various HR matters in line with college policies.
• Assist the HR Manager with the updating of HR policies and procedures.
• Maintain an up to date knowledge of college policies and procedure in respect of HR and employee relations issues and SFCA national recommendations on terms and conditions of service.
• Maintain and monitor the self-service HR information system with regards to annual leave entitlements and lieu time.
• Produce attendance monitoring reports, notifying the HR Manager of individuals who have met trigger points in accordance with the absence management policy.
• Carry out return to work interviews and welfare meetings in line with the absence management policy.
• Provide support with the Performance Management review process as required, ensuring that all annual appraisals are completed.
• Produce performance management compliance reports.
• Monitor probationary review periods for new members of staff and staff promotions, sending reminders when necessary.
• On receipt of staffing instructions from the HR Manager re: promotions, increase in hours, decrease in hours, temporary allowances, new starter and leavers ensure that payroll forms are produced in a timely manner.
• Attend meetings and complete mandatory training in accordance with the colleges meeting/training schedule.
• Assist at the colleges Open Evenings / Consultation Evenings.
• Each member of the College will take reasonable care for the health and safety of himself/herself and persons who may be affected by his/her omissions at work.
• Undertake any other duties as may be assigned commensurate with the grade and overall responsibility level of the post and as changing circumstances may require.

Contract and Salary Information:

• Closing date: 12 noon on Monday 1st June 2026, we reserve the right to close this vacancy before this date.
• Start date: 25th August 2026.
• Contract: Established, full time 36 hours per week (Monday to Friday 8.30 am - 4.30 pm). Term time only plus one additional week.
• Salary: Point 15-17, £32,199-£34,253 pa (actual payable £26,502.25 - £28,192.85 pa) depending on experience.