HR Officer (HROM26)

All staff must make a positive contribution to:

• the Catholic ethos of the College
• the College Equality, Diversity & Inclusion Policy;
• the pursuit of excellence and the highest standards of quality in all aspects of College life;
• their own professional development, in accordance with the needs of the College.

The person appointed would be expected to:

• Assist in the administration of the recruitment and selection process by:
• Maintaining safer recruitment procedures in respect of the recruitment of staff and volunteers in line with college policies and Keeping Children Safe in Education.
• Assisting managers in the creation of job descriptions and person specifications and ensuring that these are maintained and updated when necessary.
• Advertising positions on the college’s applicant tracking system and ensure that this system is maintained and up to date.
• Checking applications for gaps in employment or education history and checking for time spent living or working abroad.
• Ensuring candidate references are available for the interview panel on the day of interview where possible.
• Following up any references where additional information is required to confirm the validity of the reference.
• Liaising with managers and recruitment agencies to ensure the appointment of temporary cover staff.
• Ensuring all necessary safer recruitment checks are completed prior to appointment.
• Processing staff leavers and completing necessary paperwork for payroll purposes.
• Ensuring that relevant departments are aware of employment end dates.
• On receipt of staffing instructions from the HR Manager re: promotions, increase in hours, decrease in hours, temporary allowances etc to inform individuals in writing of such changes and ensure that this information is prepared for payroll.
• Assisting with the HR induction for all new staff that commence their employment throughout the academic year.
• Ensuring that all new starter pre-employment checks are completed prior to commencement of employment, creating staff records and ensuring that letters and contracts are provided in a timely manner.
• Providing payroll with the relevant paperwork for new starters.
• Ensuring timely completion of appropriate employment and vetting checks, including DBS certificates for all new staff.
• Ensuring appropriate vetting checks are completed for visitors, volunteers and contractors when required.
• Managing the renewal application process for DBS Certificates for existing staff.
• Maintaining the Single Central Record and ensuring compliance with Keeping Children Safe in Education.
• Assisting the HR Manager on all employee relation issues including, disciplinary, capability, grievance, sickness absence management, redundancy etc.
• Providing coherent and appropriate advice to employees in relation to various HR matters in line with college policies.
• Assisting the HR Manager with the updating of HR policies and procedures.
• Maintaining an up to date knowledge of college policies and procedure in respect of HR and employee relations issues and SFCA national recommendations on terms and conditions of service.
• Maintaining and monitoring the self-service HR information system with regards to annual leave entitlements and lieu time.
• Producing attendance monitoring reports, notifying the HR Manager of individuals who have met trigger points in accordance with the absence management policy.
• Carrying out return to work interviews and welfare meetings in line with the absence management policy.
• Providing support with the Performance Management review process as required, ensuring that all annual appraisals are completed.
• Producing performance management compliance reports.
• Monitoring probationary review periods for new members of staff and staff promotions, sending reminders when necessary.
• On receipt of staffing instructions from the HR Manager re: promotions, increase in hours, decrease in hours, temporary allowances, new starter and leavers ensure that payroll forms are produced in a timely manner.
• Attending meetings and completing mandatory training in accordance with the colleges meeting/training schedule.
• Assisting at the colleges Open Evenings / Consultation Evenings.
• Taking reasonable care for the health and safety of himself/herself and persons who may be affected by his/her omissions at work.
• Undertaking any other duties as may be assigned commensurate with the grade and overall responsibility level of the post and as changing circumstances may require.

Contract and Salary Information:

• Closing date: 12 noon on Monday 1st June 2026, we reserve the right to close this vacancy before this date.
• Start date: 25th August 2026
• Contract: Established, full time 36 hours per week (Monday to Friday 8.30 am - 4.30 pm). Term time only plus one additional week.
• Salary: Point 15-17, £32,199-£34,253 pa (actual payable £26,502.25 - £28,192.85 pa) depending on experience.