At a Glance
- Tasks: Provide top-notch EA support while managing projects and investor-related tasks.
- Company: Join a leading global investment firm focused on sustainability and impact.
- Benefits: Competitive salary, growth opportunities, and a chance to make a difference.
- Other info: Dynamic role with opportunities for process improvement and team coordination.
- Why this job: Expand your skills in project management while supporting a senior leader in ESG.
- Qualifications: 7+ years as an EA with strong organisational and communication skills.
The predicted salary is between 50000 - 60000 £ per year.
This role provides dedicated Executive Assistant support to a senior leader and team within Carlyle’s ESG / Impact platform, while also supporting project management and investor-related workstreams. The primary responsibility is to deliver exceptional, detail-oriented EA support, ensuring seamless day-to-day operations. In addition, the role offers the opportunity to take on expanded responsibilities across project coordination, investor deliverables, and team operations for a candidate looking to grow beyond a traditional EA position. Success in this role requires someone who can consistently execute the fundamentals to a high standard, while proactively taking on additional responsibility to improve team efficiency and delivery. This role is ideal for a high-performing Executive Assistant who takes pride in delivering exceptional core support and is also motivated to expand into project management, investor processes, and team operations within a leading global investment firm.
Responsibilities
- Executive Assistant Support (Primary Focus)
- Complex calendar management, prioritisation, and scheduling across multiple stakeholders and time zones.
- End-to-end travel coordination (international and domestic), including logistics and itinerary management.
- Expense management, invoice processing, and tracking via Concur and internal systems.
- Proactive inbox and meeting preparation support, ensuring efficient use of executive time.
- Acting as a key point of coordination across internal and external stakeholders.
- Anticipating needs, resolving scheduling conflicts, and ensuring smooth day-to-day operations.
- Team Coordination & Project Management
- Support planning and execution of key ESG team initiatives.
- Maintain and improve team tracking tools.
- Ensure accountability and momentum across projects.
- Assist with preparation of investor materials.
- Support tracking of ESG KPIs and reporting metrics.
- Improve reporting processes.
- Events & Team Operations
- Coordinate internal and external events.
- Manage logistics and execution.
- Support broader team operations, including recruitment.
- Process Improvement & Tools
- Use Notion, Excel, and AI tools to improve efficiency.
- Identify and implement process improvements.
Qualifications
- Experience
- 7+ years as an Executive Assistant supporting senior stakeholders.
- Proven ability to deliver high-quality EA support.
- Project coordination experience is a plus.
- Skills & Attributes
- Exceptional organisational skills and attention to detail.
- Strong ownership and reliability.
- Ability to manage competing priorities.
- Proactive and positive mindset.
- Strong communication skills and ambition to grow into broader responsibilities.
- Tools
- Advanced Microsoft Office skills.
- Experience with Concur or similar systems.
- Familiarity with AI tools and Notion or willingness to learn.
Executive Assistant (Sustainability) in London employer: Carlyle
Carlyle is an exceptional employer that fosters a dynamic and inclusive work culture, particularly within its ESG/Impact platform. Employees benefit from comprehensive professional development opportunities, allowing for growth beyond traditional roles, while being part of a leading global investment firm dedicated to sustainability. The collaborative environment encourages innovation and efficiency, making it an ideal place for high-performing individuals seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (Sustainability) in London
✨Dive into Environmental Networks
Get involved with sustainability-focused organisations and attend their events. Look for local meetups or conferences in environmental management where you can connect with professionals in the field. This can lead to insider info on job openings at companies like Carlyle that might not be advertised widely.
✨Show Your Passion with Projects
Consider undertaking personal or community projects that highlight your dedication to sustainability. Whether it's a local clean-up or a carbon footprint assessment, document your findings and results. This not only boosts your portfolio but also shows potential employers like Carlyle that you're proactive and serious about the field.
✨Seek Out Green Job Boards
Don’t just rely on general job boards. Explore specific platforms that focus on sustainability and environmental management roles. Websites like EnvironmentJobs and Sustainable Business can be goldmines for full-time positions at companies like Carlyle. Keep an eye out for their aggregation of listings!
✨Let Your Online Presence Shine
Make sure your social media and professional profiles reflect your passion for sustainability. Share articles, engage in discussions, and connect with leaders in the field. Your active presence can make a lasting impression on hiring managers at companies like Carlyle when they search for candidates.
We think you need these skills to ace Executive Assistant (Sustainability) in London
Some tips for your application 🫡
Show Off Your Passion for Sustainability:In your cover letter, let your enthusiasm for sustainability shine through. Share any relevant experiences, like projects, volunteer work, or events you've participated in that align with Carlyle's values. This position isn't just about meeting qualifications; it's about genuinely caring for the environment and showing us why you're the right fit for Executive Assistant (Sustainability).
Highlight Relevant Qualifications and Experience:Make sure to showcase any specific qualifications, such as degrees in environmental science or certifications in sustainability practices in your CV. We want to see how your academic background and practical experiences align with the job you're applying for, so don’t hold back on anything that demonstrates your expertise in environmental management.
Tailor Your CV to the Role:As we're looking for someone to jump into a full-time role, be specific about previous roles or projects that demonstrate your capabilities in sustainability. Use bullet points to make accomplishments clear, and don’t forget to quantify your achievements wherever possible – it’s all about showing us the impact of your work!
Research Carlyle and Reflect It In Your Application:We love candidates who take the time to understand what we're about. Mention specific initiatives or projects that Carlyle is known for in your cover letter. This shows us that you’ve done your homework and are genuinely excited about the chance to contribute to our mission in the role of Executive Assistant (Sustainability).
How to prepare for a job interview at Carlyle
✨Brush Up on Environmental Legislation
Given that we're diving into sustainability and environmental management, it’s crucial to have a solid understanding of current environmental laws and regulations. Be prepared to discuss how these laws apply to real-world scenarios, as you might face some technical questions about compliance and best practices during your chat with Carlyle.
✨Showcase Your Experience with Sustainability Projects
When you're discussing your background, highlight specific sustainability initiatives you've been involved in. Whether it’s a project at university or work experience, sharing measurable outcomes and your role will demonstrate your hands-on skills, which is super important for this full-time role at Carlyle.
✨Familiarity with Tools and Software
Make sure you're familiar with any relevant tools or software commonly used in environmental management, like GIS for mapping or data analysis tools. Bring this up in your interview as it shows you’re not only passionate but also prepared to roll up your sleeves and get to work!
✨Connect Your Values with the Company's Mission
Full-time roles are all about team fit, so it’s important to align your personal values with those of Carlyle. Be ready to discuss why you're passionate about sustainability and how you can contribute to their mission, as this will really resonate with the interviewers and show that you’re genuinely invested in their goals.
