At a Glance
- Tasks: Support senior management with scheduling, travel logistics, and investor event coordination.
- Company: Join Carlyle Group, a leading global investment firm with a collaborative culture.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Flexible work environment with opportunities for growth and diverse perspectives.
- Why this job: Be at the heart of investment operations and make a real impact in a global firm.
- Qualifications: 4+ years supporting senior management, excellent Microsoft Office skills, and strong organisational abilities.
The predicted salary is between 45000 - 55000 £ per year.
Position Summary
The principal responsibility of this position is to provide secretarial and administrative support to members of the Client Solutions Group based in London.
The role focuses primarily on organising travel and logistics for investor meetings and roadshows.
Primary Responsibilities * To assist with scheduling and coordinating meetings with investors and potential investors as well as internal meetings across the region for the London based CSG team (as well as specific Fund Heads as and when required); booking conference rooms/meals; setting up conference calls and video conferences.
- To coordinate "Roadshows" (series of investor meetings), including complex travel schedules in various time zones with international transfers, for all Carlyle investment teams; * Managing and maintaining calendars, ensure everything is up to date, proactively follow up on rescheduled/cancelled meetings; * Organize investor events in different European cities, including lunches and dinners.
The organisational aspect includes choosing venue and menus, sending out invitations and monitoring responses etc; * Management of Europe’s investor database(s) using Excel, Salesforce and Deal Cloud; * Ensure the latest flipbooks/presentations are saved in the dedicated folders; * Coordination of corporate sponsorship and registrations for industry conferences; * Assist in the coordination of corporate communications to investors; * Provide support to investors and potential investors when required, send quarterly reports/valuations to investors as per managers’ request; * Extensive work with full-service corporate travel agent to coordinate travel including obtaining international visas; * Leverage productivity software (especially Microsoft Office) to maintain calendars, contacts and tasks;
- Complete online Carlyle mobility tracking and expense forms and track reimbursements;
- Moderate document creation (Microsoft Word and Power Point);
- Provide general administrative support as requested (assist with incoming phone calls, copying/filing/faxes/printing/binding, etc.); * Pro-actively anticipate work assignments whenever possible and use initiative in their daily work; * Maintain confidentiality of all sensitive and confidential issues; * Liaising with underlying fund managers and prospective fund managers, scheduling meetings and calls;
- Supporting the day-to-day organisational needs of the London-based Investments team;
- File and retrieve documents and reference materials, including cards to contacts, updating of vcards for any new contact;
- Review operating practices and implement improvements where necessary;
- Electronic filing and knowledge of what’s available for quarterly reports, underlying funds and co-investment; documentation: save, organise, file on the server according to existing structure in a timely fashion;
- Basic understanding of the investment business to assist with duties;
- Other reasonably related duties as assigned.
- Fire Warden duties
- Please note that allocations for Carlyle Executive Assistants can be changed at any time and a flexible approach to allocation is expected * Holiday coverage for other EAs across the business as required Requirements
- Professional Experience
- Minimum of four years’ experience supporting senior level management.
- Excellent Microsoft Office Skills (including Outlook, Word, and Excel (including pivot tables, macros, data management, formulas). Working knowledge of Power Point.
- Strong organizational skills and attention to detail (e. g., correct grammar, spelling, saving files from emails with easy reference names)
- Experience with Customer Relationship Management System such as Salesforce and Deal Cloud
- Competencies & Attributes
- Ability to work independently with strong follow-through skills.
- Excellent communication skills - both verbal and written (adept at completing small writing projects)
- Resourcefulness (especially online) in executing projects.
- Collaborative/teamwork attitude and skills a must.
- Flexibility to work overtime as required and be contactable out of hours
- Flexibility to juggle high degree of multiple and changing priorities; strong ability to multi-task required.
Education & Certificates
- University degree preferred.
About Us
The Carlyle Group (NASDAQ: CG) is a global investment firm with $475 billion of assets under management, across 678 investment vehicles as of March 31, 2026.
Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 2,500 professionals operating in 28 offices in North America, Europe, the Middle East, Asia and Australia.
Carlyle’s purpose is to connect people, ideas, and capital to fuel growth for companies and performance for investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations.
Carlyle invests across three segments – Global Private Equity, Global Credit and Carlyle Alp Invest – and has deep expertise across industries, markets, and geographies.
At Carlyle, we believe that a wide spectrum of experiences and viewpoints drives performance and success.
Our CEO, Harvey Schwartz, has stated that, "To build better businesses and create value for all of our stakeholders, we are focused on assembling leadership teams with the strongest insights from a range of perspectives." Reflecting this view, emphasis is placed on development, retention and inclusion through our internal processes and seven Employee Resource Groups (ERGs).
We cultivate a culture where ideas are openly shared and challenged, connecting diverse expertise and perspectives to drive enduring value.
Executive Assistant in London employer: Carlyle International
Carlyle Group is an exceptional employer, offering a dynamic work environment in the heart of London where innovation and collaboration thrive. With a strong commitment to employee development and inclusion, team members benefit from extensive growth opportunities and a culture that values diverse perspectives. The role of Executive Assistant not only provides meaningful responsibilities but also allows for engagement with high-level investors and exposure to global investment strategies, making it a rewarding career choice.
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