At a Glance
- Tasks: Support the Private Credit EMEA team with administrative tasks and meeting coordination.
- Company: Join a leading investment firm with a dynamic and collaborative environment.
- Benefits: Competitive salary, professional development, and flexible work arrangements.
- Other info: Opportunity for career growth and exposure to high-level investment operations.
- Why this job: Gain valuable experience in a fast-paced corporate setting while supporting senior executives.
- Qualifications: 2+ years in a corporate role, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 40000 - 50000 £ per year.
The Executive Assistant will help support the Private Credit EMEA team in London, supporting across our Credit Opportunities Fund and Europe Direct Lending. The successful candidate will work in tandem with the EAs who currently provide full support across the teams. The EA will be providing coverage to both senior team and more junior staff.
Responsibilities
- Provide general administrative support: assist with incoming phone calls, copying, scanning, binding, filing and faxes.
- Timely and accurate Concur reporting, track reimbursements and ensure correct coding is applied according to the appropriate entity.
- Schedule and coordinate internal and external meetings across different time zones, including investment teams, investment committees and investors.
- Work with full-service corporate travel agent to coordinate executive travel.
- Complete online Travel Tracking System on a monthly basis.
- Leverage productivity software (especially Microsoft Office and Instant Messaging) to maintain calendars, contacts, and tasks.
- Obtain signatures for various documents.
- Moderate document creation (Microsoft Word and PowerPoint).
- Assist in the preparation and distribution of investor reports, investor presentations, and other marketing materials.
- Organize and maintain ongoing records and presentations regarding fund-related files, reports, events.
- Maintain confidentiality of all sensitive issues.
- Other reasonably related duties as assigned.
- Fire Warden duties.
- Holiday coverage for other EAs across the business as required.
- Allocations for Carlyle Executive Assistants can be changed at any time; flexible approach to allocation is expected.
Education & Certifications
- University degree preferred.
Professional Experience
- 2+ years experience working in a corporate environment.
- Demonstrated ability to work effectively as part of a team and at a high energy level.
Competencies & Attributes
- Strong organizational skills and attention to detail.
- Excellent Microsoft Office skills (including Outlook, Word, Excel and PowerPoint).
- Ability to work independently with strong follow-through skills.
- Excellent communication skills – both verbal and written.
- Flexibility to manage changing priorities.
- Resourcefulness (especially online) in executing projects.
- Collaborative/team attitude is essential.
Executive Assistant employer: Carlyle Group
As an Executive Assistant at our London office, you will be part of a dynamic and supportive team within the Private Credit EMEA sector, where collaboration and professional growth are highly valued. We offer a vibrant work culture that encourages flexibility and resourcefulness, alongside opportunities for career advancement through exposure to senior leadership and diverse projects. With competitive benefits and a commitment to employee development, we strive to create a meaningful and rewarding workplace for all our staff.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for an Executive Assistant role, and who knows? They might just have the perfect opportunity waiting for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the team you'll be supporting. Familiarise yourself with their projects and values so you can show off how you’d fit right in with the Private Credit EMEA team.
✨Tip Number 3
Showcase your skills! Bring along examples of your organisational prowess and Microsoft Office expertise. Whether it’s a slick presentation or a well-organised report, let your work speak for itself during the interview.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in providing administrative support, managing calendars, and coordinating meetings. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Private Credit EMEA team. Share specific examples of your organisational skills and how you've successfully managed multiple priorities in the past.
Show Off Your Tech Skills:Since we rely heavily on Microsoft Office and productivity software, make sure to mention your proficiency in these tools. If you’ve used any project management or communication platforms, let us know how they helped you stay organised and efficient!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Carlyle Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with tasks like scheduling meetings across time zones and managing travel arrangements. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Show Off Your Tech Skills
Since the role requires strong Microsoft Office skills, be prepared to discuss your experience with Outlook, Word, Excel, and PowerPoint. You might even want to bring examples of presentations or reports you've created in the past to showcase your abilities.
✨Demonstrate Your Organisational Prowess
Highlight your organisational skills during the interview. Share specific examples of how you've managed multiple tasks or projects simultaneously. This could include how you prioritised tasks or maintained records efficiently, which is crucial for this role.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving skills and flexibility. For instance, how would you handle a last-minute change in a meeting schedule? Prepare some scenarios from your past experiences where you successfully navigated challenges, as this will show your resourcefulness and adaptability.
