At a Glance
- Tasks: Support the Private Credit EMEA team with administrative tasks and meeting coordination.
- Company: Join a leading financial firm with a dynamic and collaborative environment.
- Benefits: Competitive salary, professional development, and flexible work arrangements.
- Other info: Opportunity for career growth and exposure to senior executives.
- Why this job: Be part of a high-energy team and gain valuable experience in finance.
- Qualifications: 2+ years in a corporate role, strong organisational skills, and teamwork spirit.
The predicted salary is between 45000 - 55000 £ per year.
The Executive Assistant will help support the Private Credit EMEA team in London, supporting across our Credit Opportunities Fund and Europe Direct Lending. The successful candidate will work in tandem with the EAs who currently provide full support across the teams. The EA will be providing coverage to both senior team and more junior staff.
Responsibilities
- Provide general administrative support: assist with incoming phone calls, copying, scanning, binding, filing and faxes
- Timely and accurate Concur reporting, track reimbursements and ensure correct coding is applied according to the appropriate entity
- Schedule and coordinate internal and external meetings across different time zones, including investment teams, investment committees and investors
- Work with full-service corporate travel agent to coordinate executive travel
- Complete online Travel Tracking System on a monthly basis
- Leverage productivity software (especially Microsoft Office and Instant Messaging) to maintain calendars, contacts, and tasks
- Obtain signatures for various documents
- Moderate document creation (Microsoft Word and PowerPoint)
- Assist in the preparation and distribution of investor reports, investor presentations, and other marketing materials
- Organize and maintain ongoing records and presentations regarding fund-related files, reports, events
- Maintain confidentiality of all sensitive issues
- Other reasonably related duties as assigned
- Fire Warden duties
- Holiday coverage for other EAs across the business as required
- Allocations for Carlyle Executive Assistants can be changed at any time; flexible approach to allocation is expected
Education & Certifications
- University degree preferred
Professional Experience
- 2+ years experience working in a corporate environment
- Demonstrated ability to work effectively as part of a team and at a high energy level
Competencies & Attributes
- Strong organizational skills and attention to detail
- Excellent Microsoft Office skills (including Outlook, Word, Excel and PowerPoint)
- Ability to work independently with strong follow‑through skills
- Excellent communication skills – both verbal and written
- Flexibility to manage changing priorities
- Resourcefulness (especially online) in executing projects
- Collaborative/team attitude is essential
Executive Assistant employer: Carlyle Group
As an Executive Assistant at our London office, you will be part of a dynamic and supportive team within the Private Credit EMEA sector, where collaboration and professional growth are highly valued. We offer a vibrant work culture that encourages flexibility and resourcefulness, alongside competitive benefits and opportunities for career advancement in a prestigious financial environment. Join us to make a meaningful impact while enjoying the unique advantages of working in one of the world's leading financial hubs.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and the team you'll be working with. Knowing their projects and values will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications come directly from candidates who are excited about joining us. It shows initiative and enthusiasm!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in providing administrative support, managing calendars, and coordinating meetings. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Private Credit EMEA team. Share specific examples of your organisational skills and how you've successfully managed multiple priorities in the past.
Show Off Your Tech Skills:Since we rely heavily on Microsoft Office and other productivity software, make sure to mention your proficiency in these tools. If you’ve used any project management or travel coordination software, don’t forget to include that too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Carlyle Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with tasks like scheduling meetings across time zones and managing travel arrangements. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight your attention to detail and how you’ve used tools like Microsoft Office to stay organised. This is crucial for the role, so make it a key part of your conversation.
✨Demonstrate Team Spirit
Since the role involves working closely with both senior and junior staff, it's important to convey your collaborative attitude. Share experiences where you successfully worked as part of a team, and emphasise your flexibility in adapting to changing priorities. This will resonate well with the interviewers.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as managing conflicting schedules or dealing with sensitive information. Think through these scenarios beforehand and prepare concise, thoughtful responses that showcase your resourcefulness and problem-solving skills.
