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- Tasks: Support a dynamic investment team with administrative tasks and meeting coordination.
- Company: Join Carlyle, a leading global investment firm with a focus on inclusion and development.
- Benefits: Competitive salary, professional growth opportunities, and a collaborative work environment.
- Why this job: Be part of a high-energy team making impactful investments across various industries.
- Qualifications: 3+ years in a corporate role, strong organisational skills, and excellent Microsoft Office proficiency.
- Other info: Flexible approach required; great opportunity for career advancement in a global firm.
The predicted salary is between 36000 - 60000 £ per year.
The Executive Assistant will help support the Europe Buyout team in London supporting 6 Investment Professionals on the UK focused team. The successful candidate will work in tandem with the EA who currently provides full support across the team. The EA will be providing coverage to both senior team and more junior staff.
Responsibilities
- Provide general administrative support: assist with incoming phone calls, copying, scanning, binding, filing and faxes.
- Timely and accurate Concur reporting, track reimbursements and ensure correct coding is applied according to the appropriate entity.
- Schedule and coordinate internal and external meetings across different time zones, including investment teams, investment committees and investors.
- Work with full-service corporate travel agent to coordinate executive travel.
- Complete online Travel Tracking System on a monthly basis.
- Leverage productivity software (especially Microsoft Office and Instant Messaging) to maintain calendars, contacts and tasks.
- Obtain signatures for various documents.
- Moderate document creation (Microsoft Word and PowerPoint).
- Assisting in the preparation and distribution of investor reports, investor presentations and other marketing materials.
- Organize and maintain ongoing records and presentations regarding fund related files, reports, events.
- Maintain confidentiality of all sensitive issues.
- Fire Warden duties.
- Holiday coverage for other EAs across the business as required.
- Other reasonably related duties as assigned.
Please note that allocations for Carlyle Executive Assistants can be changed at any time and a flexible approach to allocation is expected.
Qualifications
- University degree preferred.
- 3+ years’ experience working in a corporate environment.
Competencies & Attributes
- Strong organizational skills and attention to detail.
- Excellent Microsoft Office skills (including Outlook, Word, Excel and PowerPoint).
- Ability to work independently with strong follow-through skills.
- Excellent communication skills - both verbal and written.
- Flexibility to manage changing priorities.
- Resourcefulness (especially online) in executing projects.
- Collaborative/team attitude is essential.
Executive Assistant in City of Westminster employer: Carlyle Group
Contact Detail:
Carlyle Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Carlyle through LinkedIn. A friendly chat can give us insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by practising common questions related to executive support roles. We want to show off our organisational skills and attention to detail, so have examples ready that highlight these traits.
✨Tip Number 3
Don’t forget to showcase your tech skills! Since the role requires strong Microsoft Office proficiency, we should be ready to discuss how we've used these tools effectively in past roles.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the Carlyle team.
We think you need these skills to ace Executive Assistant in City of Westminster
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in providing administrative support, managing schedules, and using Microsoft Office. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your organisational skills and ability to handle changing priorities, as these are key for this role.
Showcase Your Team Spirit: We love a collaborative attitude! In your application, share examples of how you've worked effectively in a team. This will show us that you can thrive in our dynamic environment.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Carlyle Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with tasks like scheduling meetings across time zones and managing travel arrangements. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Show Off Your Organisational Skills
During the interview, be prepared to discuss how you manage multiple tasks and priorities. Share specific examples from your past experience where your strong organisational skills made a difference. This is crucial for an EA role, so highlight your attention to detail and ability to juggle various responsibilities.
✨Master Microsoft Office
Since the job requires excellent Microsoft Office skills, brush up on your proficiency in Outlook, Word, Excel, and PowerPoint. You might even want to prepare a quick presentation or document to showcase your skills during the interview. This will not only impress them but also give you a chance to demonstrate your capabilities.
✨Emphasise Teamwork and Flexibility
Carlyle values collaboration and adaptability, so be ready to discuss how you've worked effectively in teams and managed changing priorities in the past. Share stories that highlight your resourcefulness and team attitude, as these traits are essential for success in this role.
