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- Tasks: Support the CEO with diary management, communications, and office operations.
- Company: Dynamic company in Wimbledon with a focus on professional growth.
- Benefits: Competitive salary, full-time role, and opportunities for career advancement.
- Other info: Join a supportive team and help shape the company's future.
- Why this job: Be the backbone of leadership and make a real impact in a vibrant workplace.
- Qualifications: Proficient in Microsoft Office, excellent communication skills, and strong attention to detail.
The predicted salary is between 40000 - 45000 £ per year.
The purpose of the Executive Assistant is to enable the CEO to operate at maximum effectiveness by ensuring their time, communications and priorities are managed seamlessly. The role also ensures a consistently professional workplace experience through oversight of Front of House and office management.
Main Duties and Responsibilities:
- Provide proactive diary management and day-to-day support to the CEO, ensuring priorities and commitments are effectively managed.
- Act as the primary point of contact and gatekeeper to the CEO, triaging communications and requests, distilling what’s business-critical and protecting focus time.
- Manage the CEO’s external profile (e.g. LinkedIn), supporting content creation and scheduling, and briefing on relevant coverage and reputational risk.
- Prepare and manage correspondence, presentations, reports and other documentation.
- Attend meetings as required, taking minutes and managing actions and follow-up.
- Track business-critical actions delegated by the CEO, chasing owners and escalating risks, blockers and lagging items.
- Support internal communications channels (e.g. the intranet), ensuring information is clear, accurate and kept up-to-date.
- Support the CEO with projects, research and ad-hoc business initiatives.
- Coordinate regular outputs including expenses, board materials and leadership updates.
- Provide administrative and coordination support to the wider Leadership Team.
- Support company secretarial and governance activities, maintaining company records and managing documentation for contracts and the company fleet.
- Support the planning and delivery of company events.
- Act as a professional ambassador for the business at all times.
- Line-manage the Front of House team and oversee Front of House operations, providing cover where necessary.
- Oversee office management activities to ensure a professional and well-run office environment.
Skills and Experience:
- Proficient in Microsoft Excel, Word and Outlook.
- Excellent verbal and written communication and interpersonal skills.
- Strong eye for detail.
- Proactive, able to prioritise own workload.
- Flexibility to support other roles within the team as and when necessary.
Reporting: You will report directly to the CEO on all matters.
Location: Wimbledon
Type: Permanent Full Time
Salary: £40-45k
Contact: Head Office: Carlton Recruitment Solutions Ltd, Global House, 1 Ashley Avenue, Epsom, Surrey KT18 5AD
Executive Assistant employer: Carlton Recruitment
Contact Detail:
Carlton Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who might know the CEO or work closely with them. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Nail that interview prep! Research the company and the CEO's background. Prepare some thoughtful questions that show you're genuinely interested in their work and how you can support them.
✨Tip Number 3
Showcase your skills! If you get the chance, demonstrate your proficiency in tools like Excel and Outlook during the interview. Maybe even bring along a sample presentation or report you've created.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re keen on being part of our team at StudySmarter!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, communication skills, and any relevant projects you've supported. We want to see how you can help our CEO operate at maximum effectiveness!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific skills that align with the job description, like your proficiency in Microsoft Office and your proactive approach to managing priorities.
Showcase Your Attention to Detail: As an Executive Assistant, attention to detail is key. In your application, make sure to proofread everything carefully. A well-organised and error-free application shows us you have the skills we need to maintain a professional workplace experience.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it’s super easy to do!
How to prepare for a job interview at Carlton Recruitment
✨Know the CEO's Priorities
Before your interview, do some research on the CEO and their current priorities. Understanding what they focus on will help you tailor your responses and show that you're proactive about supporting them effectively.
✨Master Diary Management
Be prepared to discuss your experience with diary management. Bring examples of how you've successfully managed schedules in the past, and be ready to explain your approach to prioritising tasks and commitments.
✨Showcase Your Communication Skills
As an Executive Assistant, communication is key. Practice articulating your thoughts clearly and concisely. You might even want to prepare a brief presentation or report to demonstrate your written communication skills during the interview.
✨Demonstrate Flexibility and Proactivity
Highlight instances where you've had to adapt quickly to changing circumstances or take initiative without being prompted. This will show that you can handle the varied responsibilities of the role and support the CEO effectively.