Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support fee earners and clients, manage documents, and maintain schedules.
- Company: Join a prestigious firm in Guildford's Private Client department.
- Benefits: Enjoy 25 days holiday, private medical cover, and career development opportunities.
- Why this job: Be part of a supportive team focused on client care and professional growth.
- Qualifications: Minimum 1 year legal secretarial experience and strong IT skills required.
- Other info: Full-time, office-based role with social events and an annual bonus scheme.
Full time permanent position in the Guildford area.
Benefits:
- 25 days' holiday plus bank holidays
- Private medical cover
- Contributory pension
- Life assurance
- Annual bonus scheme
- Career development plans
- Social events
Superb opportunity to work for our prestigious client within their Private Client department, supporting fee earners and liaising with clients to ensure customer service excellence.
Key tasks and duties for the Legal Secretary:
- Prepare correspondence and documents through audio-typing and word processing.
- Administer filing, including daily filing and the opening, closing, storage, and retrieval of client files in accordance with office procedures.
- Prepare mail and enclosures for dispatch.
- Arrange for all copying to be done, in person if an office assistant is not available.
- Make appointments, arrange meetings, and maintain an up-to-date diary for their principal.
- Prepare the conference room for meetings and tidy the room at the end of the meeting.
- Provide support to other secretaries as required.
- Provide guidance to junior and temporary secretaries when needed.
- Attend to clients both in person and on the telephone, providing support in a professional and friendly manner.
- Undertake any specific training when required and have a responsibility towards self-development.
- Undertake online form filling requirements.
- Operate the firm’s Case Management System.
Essential personal qualities and skills for the Legal Secretary:
- Substantial previous Legal Secretarial experience, including at least 1 year in Private Client.
- Intermediate or advanced IT skills in relevant packages.
- Ability to keep up with Fee Earner’s work production.
- Demonstrates high levels of accuracy.
- Communicates professionally with clients on the telephone and in person.
- Well-developed interpersonal, social, and communication skills, with an appreciation of the vulnerability of some clients, especially during distressing times.
Legal Secretary employer: Carlton Recruitment Solutions Ltd
Contact Detail:
Carlton Recruitment Solutions Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary
✨Tip Number 1
Familiarise yourself with the specific legal terminology and procedures relevant to the Private Client department. This will not only help you understand the role better but also demonstrate your commitment and knowledge during any interviews.
✨Tip Number 2
Network with professionals in the legal field, especially those who work as secretaries or in support roles. Attend local legal events or join online forums to connect with others who can provide insights or even refer you to opportunities.
✨Tip Number 3
Brush up on your IT skills, particularly in case management systems and document preparation software. Being proficient in these tools will set you apart from other candidates and show that you're ready to hit the ground running.
✨Tip Number 4
Prepare for potential interview questions by practising how you would handle various scenarios typical for a Legal Secretary. Think about how you would manage client interactions, prioritise tasks, and support fee earners effectively.
We think you need these skills to ace Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant legal secretarial experience, particularly any roles in Private Client departments. Emphasise your skills in audio-typing, document preparation, and client communication.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and the importance of customer service excellence. Mention specific examples from your past experience that demonstrate your ability to support fee earners and manage client interactions professionally.
Highlight IT Skills: Since the role requires intermediate or advanced IT skills, be sure to mention your proficiency with relevant software and any experience with Case Management Systems. This will show that you are well-prepared for the technical aspects of the job.
Showcase Interpersonal Skills: In your application, emphasise your well-developed interpersonal and communication skills. Provide examples of how you've successfully interacted with clients, especially in sensitive situations, to demonstrate your suitability for the role.
How to prepare for a job interview at Carlton Recruitment Solutions Ltd
✨Showcase Your Legal Knowledge
Make sure to brush up on legal terminology and processes relevant to the Private Client department. Demonstrating your understanding of the legal environment will impress the interviewers and show that you are serious about the role.
✨Highlight Your IT Skills
Since the role requires intermediate or advanced IT skills, be prepared to discuss your experience with relevant software and case management systems. Providing specific examples of how you've used these tools in previous roles can set you apart.
✨Demonstrate Your Communication Skills
As a Legal Secretary, you'll need to communicate effectively with clients and colleagues. Practice articulating your thoughts clearly and professionally, and consider sharing examples of how you've handled challenging client interactions in the past.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and interpersonal skills. Think of scenarios where you've had to manage multiple tasks or support colleagues, and be ready to explain how you approached those situations.
