At a Glance
- Tasks: Manage finances and operations for a vibrant art gallery, ensuring smooth daily administration.
- Company: Join a creative gallery with a passion for art and innovation.
- Benefits: Competitive salary, flexible part-time hours, and a dynamic work environment.
- Other info: Opportunity to work closely with artists and gain valuable industry experience.
- Why this job: Be at the heart of the art world, supporting artists and shaping gallery success.
- Qualifications: 3-5 years in finance or arts administration, with strong Xero and Excel skills.
If your skills, experience, and qualifications match those in this job overview, do not delay your application.
Part-time (a total of 24 hours weekly, worked across 3 or 4 days a week) £32,000 - £38,000 p.a. dependent on experience.
We are seeking an experienced, highly organised and detail-oriented Finance & Operations Manager to oversee the gallery’s day-to-day financial administration, artist accounting, bookkeeping processes and operational finance systems. Reports directly to the gallery owner.
Key Responsibilities- Artist Accounting & Reporting
- Prepare financial, sales and inventory reports
- Primary liaison between artist studios and accountants on financial matters
- Track artist-related, exhibition and production costs, apply deductions and recoupments
- Gallery Finance & Bookkeeping
- Manage incoming/outgoing invoices, payments, and supplier processing
- Reconcile bank accounts and maintain accurate records in Xero
- Oversee accounts payable/receivable and monitor VAT deadlines
- Prepare financial information for year-end accounts and audits
- Approve and monitor company card expenditure
- Art Fair & Project Finance
- Prepare post-art fair financial reports and profitability analyses
- Track and maintain cost systems for exhibitions, projects and fairs
- Operations & Administration
- Manage business rates, operational finance obligations, and employee health insurance
- Support gallery administrative systems and procedures
- Assist with special projects and operational initiatives as required
- 3–5 years' experience in finance, bookkeeping, operations, or arts administration
- Strong working knowledge of Xero or similar accounting software, with excellent Excel and reporting skills
- Highly organised, detail-oriented, and able to manage multiple deadlines
- Strong communicator, confident liaising with artists, accountants, and external stakeholders
- Experience within a commercial gallery, auction house, or creative business highly desirable
Closing date for applications: 5pm on 1st July. Submit CV and cover letter to Candidates will be required to complete an interview and skills test.
Finance & Operations Manager employer: Carlos Ishikawa
Join a vibrant and creative gallery environment as a Finance & Operations Manager, where your expertise will directly contribute to the success of our artistic community. We offer a flexible part-time schedule, competitive salary, and a supportive work culture that values collaboration and professional growth. With opportunities to engage with artists and manage diverse financial operations, this role is perfect for those seeking meaningful employment in the arts sector.
StudySmarter Expert Advice🤫
We think this is how you could land Finance & Operations Manager
✨Connect with Campus Reps
If you're looking for part-time work in banking, try to connect with your university's career services and campus representatives from banks. They often host recruitment events or provide exclusive job listings, which can give you a leg up in the application process.
✨Get Involved in Financial Societies
Join finance or investment clubs at your university. These societies not only provide fantastic networking opportunities but also often collaborate with financial institutions for internships or part-time roles, making it easier for us to land those positions.
✨Use LinkedIn for Hidden Gems
Keep an eye on LinkedIn for part-time opportunities at banks, specifically targeting roles like customer service or administrative support. Companies like Carlos Ishikawa often post openings there first, so be on the lookout and don’t forget to engage with their content!
✨Showcase Your Skills Directly
When applying for a part-time role, consider creating a simple portfolio that highlights your finance-related skills or projects. Whether it's a personal finance blog, a financial analysis you've done, or any relevant coursework, having this ready can impress hiring managers at Carlos Ishikawa.
We think you need these skills to ace Finance & Operations Manager
Some tips for your application 🫡
Show Off Your Numbers Game:In the banking and financial services world, it's all about numbers. Highlight any relevant coursework, grades, or certifications, like AAT or CFA, on your CV. If you can point to specific projects or tasks where you managed finances or analysed data, that's a big plus!
Tailor Your Cover Letter to Us:When writing your cover letter, don’t just reiterate your CV. Tell us why you want to work at Carlos Ishikawa and how this part-time role fits into your career goals. Map your skills and experiences directly to the job spec, and don’t forget to weave in any technical skills you have, like experience with financial software!
Marry Experience with Availability:Since this is part-time, it’s super important to state your availability clearly in your application. Highlight any previous work experience, even if it's not directly in finance, that shows your reliability and ability to juggle various commitments. Flexibility can be a real asset!
Keep It Professional Yet Personal:While you want to keep a professional tone, don’t be afraid to inject a bit of your personality into your application. Especially for a part-time role, we’re looking for someone who's not just skilled but also a good fit for the team at Carlos Ishikawa. A little light-heartedness can go a long way!
How to prepare for a job interview at Carlos Ishikawa
✨Brush Up on Your Numbers
For a role in banking and financial services, you’ll likely encounter numerical tests that gauge your analytical skills. So, let’s whip out those maths skills! Practise mental arithmetic and get comfy with basic financial concepts; this'll really help you shine during the assessment stages.
✨Know Your Financial Products
Knowing your stuff about the various financial products and services is crucial. Be prepared to discuss topics like loans, mortgages, investment funds, and credit options. Having a finger on the pulse of current market trends and economic events can also give you an edge—the interviewers will appreciate your insight!
✨Flexibility and Commitment are Key
Since you're aiming for a part-time position, emphasise your flexibility and willingness to commit your time effectively. Highlight your ability to balance studies or other commitments while delivering results at work. This kind of attitude can set you apart from the competition.
✨Showcase Your Portfolio of Experience
Even though it’s a part-time role, companies want to see your motivation and past experience. Bring examples of relevant projects or roles, including internships or coursework that demonstrate your understanding and passion for banking and finance. The more tangible your examples, the more convincing you’ll be!
