HR, Payroll & Nursery Administration Assistant in Northampton

Are you an organised, detail-focused multitasker who enjoys supporting people and keeping everything running smoothly behind the scenes? Caring Kindergartens are looking for a friendly and proactive HR, Payroll & Nursery Administration Assistant to join our Head Office team and support our group of nurseries. This varied and rewarding role is perfect for someone who thrives in a busy environment — from supporting accurate payroll and HR administration, to helping nurseries with funding, invoicing, and day-to-day operational support. This is a part‑time role (hours and working week can be negotiated at interview stage for the right applicant).

What You’ll Do

• Maintain and update HR records, ensuring all employee information is accurate and up to date.
• Be responsible for recruitment and onboarding, including contracts and new starter paperwork.
• Use internal systems to keep HR and finance information organised and compliant.
• Support the monthly payroll process, ensuring accurate data entry and timely submissions.
• Assist with pension administration and respond to payroll-related queries.
• Be responsible for funding administration and invoicing processes for set nurseries and to offer back up support to the HO team during annual leave and at busy times.
• Provide friendly, efficient administrative support to nursery teams and Head Office and take on ad‑hoc projects as requested.
• Help resolve day‑to‑day queries and support problem‑solving across the business.

What We’re Looking For

• Strong organisational skills and excellent attention to detail.
• Confident communicator with a positive and professional approach.
• Comfortable working with systems and handling sensitive data accurately.
• A team player who is happy to support wherever needed.
• Able to manage multiple priorities in a busy early years environment.
• Experience in HR with a strong admin background; payroll or finance experience would be an additional benefit.

Why Join Us?

Caring Kindergartens are a warm and supportive group of Early Years settings that truly value the people behind the scenes who help make our nurseries thrive. You’ll be part of a friendly Head Office team where your contribution directly supports high‑quality childcare and education. We believe in teamwork, caring and kindness — and we’re looking for someone who shares those values.

The successful applicant will be required to provide two referees, with one being their most recent employer. A DBS check will also be required.

What are the benefits for working at Caring Kindergartens:

• A brilliant work culture, celebrating success and achievements of our teams and the individuals within them.
• We consider ourselves to be like a family, therefore we care about everyone and their wellbeing, as happy staff make happy children.
• We offer a wide variety of discounts across high street brands, travel, utilities and days out.
• Financial support for our working parents, offering 60% discount on fees for all children that attend the nursery.
• We guarantee you time off over the festive period.
• We provide training and access to platforms you require to carry out your role, along with regular check-ins.
• We are invested in your development, tailoring your individual journey with opportunities across our chain of nurseries.
• Your health and wellbeing are very important to us, we offer ongoing internal support, along with an Employee Assistance Programme.
• We have an internal employee app to support staff to manage work rotas, book annual leave, access documents and policies, along with a social media platform for sharing activities, ideas and team challenges.
• Day One Inclusion – Every member of staff has the same rights as everyone else from their very first day with Caring Kindergartens.