At a Glance
- Tasks: Support the smooth running of our property services and facilities team.
- Company: Caring Homes Group, a supportive and inclusive workplace.
- Benefits: Competitive pay, free DBS, Blue Light Card, and employee assistance programme.
- Other info: Dynamic role with opportunities for personal and professional growth.
- Why this job: Make a real difference in residents' lives while developing your skills.
- Qualifications: Strong team player with a positive attitude and eagerness to learn.
The predicted salary is between 25000 - 27000 € per year.
We are looking for a highly organised and proactive Property Services & Facilities Administrator to join our team. This is a varied and fast-paced role that plays a key part in supporting the smooth day-to-day running of our support office and property services function. You will act as the first point of contact for queries, coordinate maintenance requests and contractor visits, and provide essential administrative and reception support. The role also supports our care homes by helping to ensure maintenance issues are managed efficiently, contributing to a safe and comfortable environment for residents and staff.
A supportive and inclusive work environment.
- Free DBS & Blue Light Card
- Free parking
- Employee assistance program for personal and professional support.
Responsibilities
- Act as the first point of contact for the support office and Property Services team, handling incoming calls and directing queries appropriately
- Process property and maintenance service requests and arrange contractor attendance
- Raise and manage Purchase Orders (POs) for contractors and suppliers, ensuring accurate tracking and coding
- Support facilities management queries and assist with invoice processing through the Ebis system
- Provide general administrative and clerical support, including preparing documents, emails, reports and meeting minutes
- Manage reception duties, welcoming visitors and ensuring a professional and positive first impression
- Maintain visitor records and coordinate visitor parking arrangements
- Keep reception and entrance areas tidy and presentable
- Coordinate hotel and travel bookings for staff
- Order lunches and refreshments for meetings, training sessions and events
- Manage stationery and office supply orders
- Coordinate incoming and outgoing mail and parcel deliveries
- Liaise with contractors, chase outstanding works and place orders where required
- Support the wider team with ad-hoc administrative duties
Ideal Candidate
- A strong team player with a positive attitude
- Professional, approachable and customer-focused
- Resilient and able to work independently when required
- Eager to learn and develop practical knowledge within property services
- Willing to visit homes to build understanding of operational property needs
If you are passionate about making a difference and want to be part of a family that values empathy, dedication, and professionalism, we would love to hear from you.
Property Services Administrator in Colchester employer: Caring Homes Group Ltd
Caring Homes Group Limited is an excellent employer that fosters a supportive and inclusive work environment, perfect for those looking to make a meaningful impact in the property services sector. With benefits such as free DBS checks, a Blue Light Card, and an employee assistance programme, we prioritise the well-being of our staff while offering opportunities for personal and professional growth. Located in Colchester, Essex, our team thrives in a dynamic atmosphere where collaboration and dedication are celebrated, making it an ideal place for passionate individuals to develop their careers.
StudySmarter Expert Advice🤫
We think this is how you could land Property Services Administrator in Colchester
✨Tip Number 1
Network like a pro! Reach out to people in the property services field on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Show them you’re not just another candidate; you’re genuinely interested in making a difference in their team and the lives of their residents.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to teamwork and customer service. We want you to shine and show off that positive attitude and resilience!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re keen on joining our family at Caring Homes Group.
We think you need these skills to ace Property Services Administrator in Colchester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Property Services Administrator role. Highlight any relevant administrative experience and customer service skills to show us you’re the perfect fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you’re passionate about this role and how your proactive attitude will contribute to our team. Keep it friendly and professional!
Showcase Your Organisational Skills:Since this role is all about keeping things running smoothly, give us examples of how you've successfully managed multiple tasks or projects in the past. We love to see how you handle a fast-paced environment!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Caring Homes Group Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Property Services Administrator. Familiarise yourself with tasks like handling maintenance requests and managing purchase orders. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise work and ensure everything runs smoothly, especially in a fast-paced environment.
✨Prepare for Customer-Focused Questions
As the first point of contact, you'll need to be customer-focused. Think about times when you've provided excellent service or resolved issues effectively. Practising these scenarios will help you convey your approach to handling queries and maintaining a positive atmosphere.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of challenges you might face, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
