Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Executive Team with high-level admin tasks and optimise workflows using tech.
- Company: Join a values-driven organisation focused on improving community health outcomes.
- Benefits: Enjoy competitive salary, hybrid work, extra leave, and professional development opportunities.
- Why this job: Be part of a passionate team making a real difference in health services.
- Qualifications: 2+ years admin support experience and strong skills in Microsoft 365 and AI tools.
- Other info: Diverse and inclusive workplace committed to fostering a supportive environment.
The predicted salary is between 60000 - 67000 £ per year.
Location: Flexible – Newcastle, Erina, Tamworth or Armidale
Hours: Full time, ongoing
Salary: $83,512 - $93,947 plus 12% super and salary packaging benefits
Applications Close: 5pm Monday 16 February 2026
We’re seeking an Executive Team Administrative Support Officer who brings the perfect mix of exceptional organisation, proactive thinking, and a passion for leveraging technology — including emerging AI-enabled tools — to optimise workflows and support the Executive Management Team. If you are energised by streamlining processes, lifting administrative capability, and helping an Executive Team operate at its best, this role could be an exciting next step.
We are a values-driven organisation, proud of our culture and the benefits we offer. Our team is passionate about delivering innovative, locally relevant solutions that improve health outcomes in our communities. Our recognition as an Employer of Choice highlights our commitment to fostering a stimulating and supportive work setting. We offer a great range of benefits, including:
- Salary packaging up to $15,900 + $2,650 for entertainment
- Hybrid working (up to 60% from home)
- Additional leave advantages – including 5 days family/community leave and 3 days over Christmas
- Access to Fitness Passport, EAP and wellbeing initiatives
- Professional development opportunities
- A passionate, purpose-driven team working to improve health outcomes for our communities
About the Role
As the Executive Team Administrative Support Officer, you’ll provide high-level, contemporary administrative support that enables our Executive Managers to focus on strategic outcomes.
In this role you will:
- Coordinate complex diaries, anticipate scheduling conflicts, and use digital tools to optimise Executive time
- Prepare agendas, minutes, reports and presentations, leveraging AI-assisted features where appropriate
- Use Microsoft 365, Teams, Planner, Forms and other digital platforms, plus emerging AI tools to streamline workflows and improve productivity
- Identify opportunities to automate routine tasks and recommend future-focused improvements
- Support Executive engagement with Board and subcommittee meetings, including document coordination and action tracking
- Manage travel, portfolio planning days, briefing packs and meeting logistics
- Maintain professionalism, confidentiality and a proactive, solutions-focused approach
What You Will Bring
- Minimum 2 years’ experience providing high-level administrative support to senior managers
- Strong organisational skills and the ability to manage competing priorities
- High competence across Microsoft 365, with confidence trialling and adopting new digital tools and AI-enabled technologies
- Demonstrated ability to automate, refine or enhance administrative processes
- Excellent written communication skills, including drafting formal documents and taking high-quality minutes
- High level of professionalism, confidentiality and emotional intelligence
- A curious, improvement-focused mindset and enthusiasm for using technology to deliver better ways of working
How to Apply
Address the selection criteria (both essential and desirable) in your cover letter. To view the Position description, select “Apply” which will redirect you to another page where you can view as a hyperlink on the right-hand side under details. For more information, please contact Darren Crouch.
Our Commitment to Diversity
We believe that our differences are what make us great. Whatever our race, gender identity, intersex status, ability, religion, beliefs, or sexual orientation. We are on our journey to continuously work to call out bias and celebrate workplace inclusion as guided by our Diversity, Inclusion and Belonging strategy. If you require any reasonable adjustments throughout the interview process, please let us know and we will do all we can to accommodate you.
Additional Information
This role is classified as F-J within our Enterprise Agreement and the rate will be dependent on skills and experience/qualifications. New appointments are generally offered between grade F-H.
Executive Team Administration Support Officer (Gosford) in Newcastle upon Tyne employer: Cari
Contact Detail:
Cari Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Team Administration Support Officer (Gosford) in Newcastle upon Tyne
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on their values and mission. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you articulate your thoughts clearly and confidently when it’s your turn to shine.
✨Tip Number 3
Show off your tech skills! Since this role involves using digital tools and AI, be ready to discuss how you've used technology to improve processes in your previous roles. Bring examples to the table!
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch that can set you apart from other candidates.
We think you need these skills to ace Executive Team Administration Support Officer (Gosford) in Newcastle upon Tyne
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure to address the selection criteria in your cover letter. Highlight your relevant experience and skills that match what we’re looking for in the Executive Team Administrative Support Officer role.
Show Off Your Tech Savvy: We love candidates who are comfortable with technology! Mention your experience with Microsoft 365 and any AI tools you've used to streamline processes. This will show us you’re ready to hit the ground running.
Be Professional and Personable: While professionalism is key, don’t forget to let your personality shine through. We’re a values-driven organisation, so showing your enthusiasm for improving health outcomes can really make your application stand out.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, you’ll find all the details you need about the role there.
How to prepare for a job interview at Cari
✨Know Your Tools
Familiarise yourself with Microsoft 365 and any AI-enabled tools mentioned in the job description. Be ready to discuss how you've used these technologies in past roles to streamline processes or improve productivity.
✨Showcase Your Organisation Skills
Prepare examples that highlight your exceptional organisational skills. Think of specific instances where you managed complex diaries or coordinated multiple tasks simultaneously, and be ready to share these during the interview.
✨Demonstrate Proactive Thinking
Think about ways you've identified opportunities for improvement in previous roles. Be prepared to discuss how you’ve automated routine tasks or refined administrative processes to enhance efficiency.
✨Communicate Effectively
Practice your written and verbal communication skills. Since you'll be drafting formal documents and taking minutes, consider preparing a brief presentation or summary of your experience to showcase your ability to communicate clearly and professionally.
