Experience: Previous experience of working as a secretary in a legal environment is essential
We have an opportunity for a Secretary to work as part of a team of secretaries, providing secretarial and administrative support to a group of designated fee earners allowing for fee earners' time to be used more efficiently on client related work.
This is a full time role, based in our London office. Hybrid working is available based on Tuesday to Friday in the office and Monday working from home.
Principal duties will include:
Secretarial and Administrative
- Typing, formatting and other word processing tasks, including PDF editing
- Filing and correspondence duties
- Telephone and conference call duties
- Diary management and travel arrangements
- Checking and processing business related expense claim forms
- Assisting with conflict checks
- Booking meeting rooms and catering (in the Receptionist's absence)
- Checking and proofreading documents and amending as necessary
- Monitoring inbox of designated fee earners in their absence
- Assisting in the creating of new clients / matters on InTapp InTake
- Adding time for fee earners on InTapp Time
- Preparing invoices for fee earners in Elite 3E and sending out
CRM System (Peppermint)
- Adding partner and fee earner contacts and ensuring data is up to date to include accurate profiling of contact
- Adding partner and fee earner marketing & business development (M&BD) activities to activities and contacts list
Other duties
- Pick up work from visiting partners / fee earners via a general secretarial inbox
- Assisting in Receptionist's absence
- General office duties as and when required
The ideal candidate will have a good standard of education along with:
- Previous experience with some or all the above duties is essential
- Previous experience of working in a legal environment is required
- Proficiency with MS Office applications, including PowerPoint, InTapp and Elite
- Good typing speeds and accuracy are essential
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Secretary (VA855) employer: Carey Olsen
Carey Olsen Services Bermuda Limited is an exceptional employer, offering a dynamic work environment in the heart of Bermuda's corporate services sector. With a strong emphasis on employee development and mentorship, you will have ample opportunities to grow your skills while working alongside experienced professionals. The company fosters a collaborative culture that values innovation and integrity, making it a rewarding place for those seeking meaningful contributions in governance and compliance.
