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- Tasks: Manage the Director's diary, emails, and tasks while ensuring smooth operations.
- Company: Join a leading recruitment consultancy in the Automotive and Aerospace industries.
- Benefits: Competitive pay, flexible working hours, and a dynamic work environment.
- Why this job: Be part of a creative team, enhance your skills, and make a real impact.
- Qualifications: Strong communication, organisation, and multitasking skills are essential.
- Other info: This role is contract-based until March 2026 and requires UK work eligibility.
Job Title:Personal Assistant
Location:Gaydon, Warwickshire
Rate:£21.85ph via an Umbrella Company (Inside IR35) or £16.40ph PAYE
Employment Type: Contract (31.3.26)
Hours: Standard 40 Hours Per Week
Reference: J36235997
Job Description:
Key Accountabilities & Responsibilities:
- Diary management – prioritising the Director’s time and ensure they are sufficiently briefed.
- Attend team meetings as required, noting and following through on all actions until complete.
- Responsibility for compiling all daily files and approvals in a timely and quality manner.
- Creation and management of Director’s expenses and approval of first line.
- Provide direction to Director on priorities, to include supporting paperwork, deadlines etc. with recommendations.
- Manage Director’s emails and tasks until complete, prioritising and delegating where necessary, flagging up immediate and urgent concerns and acting accordingly.
- Represent the company to externals in a professional, courteous, and knowledgeable fashion, either face to face, through written communication or in clear and concise manner by phone.
- Arrange team meetings/ town halls / away days as appropriate and directed to, adhering to company policy and procedures.
- Provide holiday cover for wider team as required.
- Work cross functionally with other business support/ co-ordinators to share information and build synergies in ways of working to ensure the latest information is always available.
- Undertake any other work as directed by the Director’s and the CCO Business Manager in connection with their job as may be requested.
Key Interactions:
- Director that the role supports.
- Business Manager to the Chief Creative Officer.
- PA network within Creative.
- The Creative organisation.
- Cross-functional teams external to Creative.
- External suppliers/ partners where applicable.
Essential Skills:
- Live our Creators Code and ensure all interactions work towards a successful outcome.
- Strong computer skills to include excel, word and PowerPoint etc.
- Excellent communication skills – both written and spoken.
- Agile and flexible approach to change – adapting last minute business priorities
- Strong ability to organise Director’s tasks, to ensure objectives are met, making recommendations where appropriate.
- Strong project management capabilities with excellent execution skills and the ability to multitask.
- A proactive approach, always looking ahead and ability to see beyond the short-term immediate tasks, providing recommendations and suggestions, looking at the bigger picture.
- Able to negotiate/influence at all levels within the organisation.
- Highly organised with meticulous attention to detail.
- Ability to work in a fast-paced environment and have a proactive approach to change.
- Ability to react quickly and efficiently to last minute requests, understanding wider implications for the business.
- Resilient and enthusiastic, an individual able to deliver results under pressure, whilst responding constructively to challenging new ideas and inputs.
- Self-motivated, passionate and co-operative with a can-do attitude.
- Advanced knowledge of key business systems and processes, e.g. quality tools and techniques.
- Demonstrates our Creator\’s Code behaviours of Customer Love, Unity, Integrity, Growth and Impact.
- Continually working hard to deliver a modern luxury experience to earn and keep our customer\’s trust and loyalty.
- Embracing differences, being empathetic, welcoming challenges together empowering each other to deliver.
- Building trust by speaking openly and honestly, listening attentively, and treating others respectfully.
- Taking initiative and using failure as an opportunity to learn. We develop by giving + seeking honest feedback.
- Making a difference through our results. We innovate and never lose sight of what we want to achieve.
- A good team player who is able to work to pre-defined procedures.
- An individual with the ability to prioritise their workload.
- An individual with the ability to make timely decisions in line with agreed procedures and escalate as appropriate.
- An individual with a customer focused approach.
We are an independent highly-experienced recruitment consultancy dedicated to specialist markets within the Automotive, Aerospace, Agricultural & Construction Industries.
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Personal Assistant - J36235997 employer: Caresoft Global Limited
Contact Detail:
Caresoft Global Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant - J36235997
✨Tip Number 1
Familiarise yourself with the key responsibilities of a Personal Assistant, especially diary management and prioritising tasks. This will help you demonstrate your understanding of the role during any discussions or interviews.
✨Tip Number 2
Network with current or former Personal Assistants in similar industries. They can provide insights into the role and may even refer you to opportunities within their organisations.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss these examples in detail during interviews.
✨Tip Number 4
Research the company culture and values of the organisation you're applying to. Tailor your conversations to reflect how your personal values align with theirs, particularly around customer focus and teamwork.
We think you need these skills to ace Personal Assistant - J36235997
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Personal Assistant. Focus on your diary management, communication skills, and ability to multitask.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and how your background fits the key accountabilities. Mention specific examples of how you've successfully managed tasks similar to those listed in the job description.
Highlight Relevant Skills: Emphasise your strong computer skills, project management capabilities, and proactive approach. Use bullet points to make these stand out and ensure they are easy to read.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Personal Assistant role.
How to prepare for a job interview at Caresoft Global Limited
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage tasks and priorities is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules or projects in the past, highlighting your attention to detail and proactive approach.
✨Demonstrate Strong Communication Abilities
Excellent communication skills are essential for this role. During the interview, practice clear and concise responses, and be ready to showcase your written communication skills by discussing any relevant reports or emails you've drafted.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you had to react quickly to changes or challenges, and explain how you managed those situations effectively.
✨Emphasise Your Teamwork and Collaboration Skills
This role involves working cross-functionally with various teams. Be ready to share experiences where you've collaborated with others, demonstrating your ability to build relationships and work towards common goals.
