Financial Data & Administration Assistant (Part-Time)

Our client is a discreet, multi-generational family office that oversees with UK and US trading companies and personal portfolios. They’re looking for a detail-obsessed finance professional who can transform a stack of bank statements and letters into a clear, reliable monthly dashboard—while guarding confidentiality at every step.

What you’ll be doing

Collect & organise data – retrieve, open and digitise bank/credit-card statements and postal correspondence; chase missing documents with banks and service providers.

Reconcile & investigate – verify balances, fees, FX charges and interest across multiple entities; flag discrepancies and propose fixes.

Produce the dashboard – consolidate monthly cash movements and key metrics in Excel or Google Sheets (Power BI experience is a plus).

Improve processes – suggest and implement workflow tweaks that save time, reduce errors and strengthen document security.

Protect confidentiality – maintain secure, GDPR compliant filing and uphold strict NDAs.

Must-have skills & experience

• 2+ years in bookkeeping, finance admin or small-business accounting.
• Advanced spreadsheet ability: pivot tables, lookups, data validation, basic macros.
• Confidence with online banking portals, CSV imports and reconciliations.
• Laser sharp attention to detail and a “no plug entries” mindset.
• Clear communicator who can explain numbers to non-finance stakeholders.
• Absolute discretion and trustworthiness.

Desirable extras

• AAT Level 3/4, ICB Diploma, or part-qualified ACCA/CIMA.
• Power BI or Tableau dashboard skills.
• Experience with family offices, multi-entity bookkeeping, VAT, inter-company loans or FX translation.
• A continuous-improvement mentality.

What’s on offer

• Competitive hourly/day rate, depending on experience.
• Flexible scheduling around month-end deadlines (approx. 8–16 hrs/week).
• Quiet, professional office in Leicester with free parking.
• Opportunity to expand hours and responsibilities as the family office grows.