At a Glance
- Tasks: Support senior management with admin tasks, office coordination, and event planning.
- Company: Join Delta Capita, a global leader in managed services and consulting.
- Benefits: Gain valuable experience in a dynamic corporate environment with growth opportunities.
- Other info: This is a 12-month maternity cover position based in London.
- Why this job: Perfect for those who thrive in a fast-paced, varied role and love problem-solving.
- Qualifications: Strong organisational skills and a proactive mindset are essential.
The predicted salary is between 30000 - 40000 £ per year.
Location: London
Department: Executive Support / Corporate Services
Reporting to: Senior Executive Assistant
Role Purpose
Delta Capita is seeking a proactive and highly organised Office & Executive Support Coordinator to support the Senior Executive Assistant and contribute to the smooth running of our London office. This role combines junior executive assistant support, office coordination, front‑of‑house responsibilities, and internal events and communications. It is ideal for someone who enjoys variety, operates confidently in a corporate professional services environment, and is motivated to find practical solutions to support people and operations.
Key Responsibilities
- Executive & Administrative Support
- Provide day‑to‑day administrative support to the Senior Management Team
- Act as first‑line EA support when the Senior EA is on leave
- Assist with diary coordination, meeting scheduling, room bookings, and travel support
- Prepare presentations, documents, and internal correspondence
- Process expenses, invoices, and other general administrative tasks
- Office & Front Desk Support
- Work alongside the Office Manager to provide professional front‑of‑house cover, welcoming visitors and clients
- Coordinate meeting rooms and ensure rooms are set up to a high standard
- Provide support on office facilities management
- Provide cover when Office Manager is on leave
- Internal Events & Engagement
- Support planning and delivery of internal events, including:
- Summer and winter parties
- Team socials and engagement activities
- Internal meetings and town halls
- Coordinate event logistics, suppliers, venues, and communications
- Support a positive, inclusive employee experience
- Provide support and coordination to events organised by the Culture Committee
- Internal Communications
- Support internal communications such as office updates, event invitations, and announcements
- Ensure communications are clear, professional, and timely
- Problem Solving & Continuous Improvement
- Take a proactive, solutions‑focused approach to day‑to‑day challenges
- Identify opportunities to improve office processes and ways of working
- Support ad‑hoc projects as required
Skills & Experience
Essential
- Experience in an administrative, office support, or junior EA role
- Strong organisation and time‑management skills
- Professional communication style, both written and verbal
- Ability to manage multiple priorities in a structured way
- Proactive, adaptable, and solutions‑oriented mindset
- Comfortable working in a corporate / professional services environment
Desirable
- Experience supporting events or internal communications
- Exposure to executive or senior stakeholder support
- Interest in developing a longer‑term EA or office management career
Personal Attributes
- Professional and trustworthy with the ability to handle highly sensitive information
- Exercises sound judgement when dealing with confidential matters
- Demonstrates professionalism and integrity at all times
- Approachable, service‑focused, and collaborative
- Takes ownership and follows tasks through to completion
- Calm and adaptable in a fast‑paced environment
How We Work
Delta Capita is an equal opportunity employer. We positively encourage applications from suitably qualified and eligible candidates regardless of age, colour, disability, national origin, ancestry, race, religion, gender, sexual orientation, gender identity and/or expression, veteran status, genetic information, or any other status protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. If you require any reasonable adjustments through your interview process, please use the designated space within the application questionnaire.
This is a 12 Month Fixed Term Maternity Cover located in London. As the selection and interview process is ongoing, please submit your application in English as soon as possible, if your profile is selected a member of our team will contact you within 4 weeks.
Who We Are
Delta Capita Group (a member of the Prytek Group) is a global managed services, consulting and solutions provider with a unique combination of experience in Financial Services and technology innovation capability. Our mission is to reinvent the financial services value chain providing technology based mutualised services for financial institutions for non‑differentiating services. Our 3 offerings are Managed Services, Consulting & Solutions, Technology.
Office & Executive Support Coordinator – 12 Month Fixed Term Maternity Cover employer: careersdeltacapita
Delta Capita is an excellent employer that fosters a dynamic and inclusive work culture in the heart of London. With a strong emphasis on employee growth, we offer opportunities for professional development and a supportive environment where your contributions are valued. Join us to be part of a collaborative team that prioritises innovation and excellence in the financial services sector.
StudySmarter Expert Advice🤫
We think this is how you could land Office & Executive Support Coordinator – 12 Month Fixed Term Maternity Cover
✨Tip Number 1
Get to know the company culture before your interview. Check out their website and social media to see what they're all about. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your responses to common interview questions, but keep it natural. We want you to sound confident and authentic, so don’t just memorise answers. Think about how your experiences relate to the role and be ready to share those stories.
✨Tip Number 3
Dress the part! First impressions matter, especially in a corporate environment. Make sure your outfit is professional and fits the company vibe. It shows you respect the opportunity and are serious about the role.
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple way to express your appreciation for the opportunity and reiterate your interest in the position. Plus, it keeps you on their radar!
We think you need these skills to ace Office & Executive Support Coordinator – 12 Month Fixed Term Maternity Cover
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Office & Executive Support Coordinator role. Highlight your relevant experience in administrative support and office coordination, and show us how you can contribute to our team!
Show Off Your Organisational Skills:We love a candidate who can juggle multiple tasks! In your application, give examples of how you've managed priorities in previous roles. This will help us see your strong organisation and time-management skills in action.
Professional Communication is Key:Since this role involves a lot of communication, make sure your written application reflects a professional tone. Use clear and concise language, and double-check for any typos or errors before hitting send!
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role as soon as possible. Don’t wait too long – we’re excited to hear from you!
How to prepare for a job interview at careersdeltacapita
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and skills required for the Office & Executive Support Coordinator role. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisation and time-management skills, prepare examples from your past experiences where you successfully managed multiple priorities. Be ready to discuss how you keep things structured and efficient, especially in a fast-paced environment.
✨Demonstrate Professional Communication
As communication is key in this role, practice articulating your thoughts clearly and professionally. Whether it’s written or verbal, ensure you convey your ideas confidently. You might even want to prepare a brief presentation or document to showcase your ability to create clear and professional communications.
✨Be Proactive and Solutions-Focused
During the interview, highlight your proactive approach to problem-solving. Share specific instances where you identified challenges and implemented effective solutions. This will demonstrate that you’re not just reactive but also someone who takes initiative to improve processes and support the team.
