At a Glance
- Tasks: Ensure smooth office operations and create a welcoming environment for everyone.
- Company: Join Emixa, a vibrant company focused on exceptional workplace experiences.
- Benefits: Competitive salary, supportive team, and opportunities for personal growth.
- Other info: Full-time role in Solihull with a dynamic and friendly team.
- Why this job: Be the heartbeat of the office and make a real difference every day.
- Qualifications: Experience in office administration and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
As Office Manager at Emixa, you will be responsible for ensuring the smooth day-to-day running of our office, creating a professional, welcoming, and well-organised environment for employees, customers, and visitors. Acting as the first point of contact for the business, you'll play a key role in supporting our teams and maintaining an exceptional workplace experience. This is a fully office-based position and requires attendance in the Solihull office five days per week.
Key Responsibilities:
- Reception & Visitor Management
- Welcome visitors, customers, and suppliers, ensuring a professional and positive experience.
- Manage reception, incoming calls, deliveries, and visitor sign-in processes.
- Coordinate meeting room bookings and ensure meeting spaces are prepared and presentable.
- Office Administration
- Provide general administrative support to the business.
- Manage office supplies, stationery, and refreshments, ensuring stock levels are maintained.
- Support the onboarding of new employees, including preparing workspaces and office inductions.
- Assist with arranging travel and accommodation bookings when required.
- Office & Facilities Coordination
- Ensure the office remains clean, organised, safe, and fully operational.
- Liaise with landlords, contractors, and suppliers regarding maintenance and facilities issues.
- Coordinate office repairs, equipment maintenance, and service visits.
- Manage parking allocation and other office facilities requirements.
- Health & Safety
- Support office health and safety requirements, including new starter inductions.
- Act as Fire Warden and First Aid Officer (training provided if required).
- Assist in maintaining compliance records and ensuring a safe working environment.
- Meetings & Events Support
- Coordinate refreshments, room setup, and logistics for internal meetings, customer visits, and training sessions.
- Support office-based events and team activities.
Skills & Experience
- Previous experience in an office administration, reception, office coordinator, or office manager role.
- Excellent organisational and multitasking skills.
- Strong communication and interpersonal skills.
- Friendly, professional, and customer-focused approach.
- Proficient in Microsoft Office applications.
- Able to work independently and take initiative.
- Reliable, approachable, and highly organised.
Office Manager employer: Careers at Emixa
Emixa in Solihull is an excellent employer that fosters a collaborative work culture, providing employees with the opportunity to grow their skills in a dynamic IT environment. With a focus on innovation and support from a dedicated Group IT team, you will be empowered to make impactful contributions while enjoying a range of benefits that promote work-life balance and professional development.
