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- Tasks: Support the CEO with scheduling, correspondence, and project management.
- Company: Join Liverpool City Council, a vibrant and growing community in Greater Western Sydney.
- Benefits: Enjoy professional development, health perks, and a great office location with transport access.
- Why this job: Be part of an exciting journey as Liverpool evolves into Sydney's third CBD.
- Qualifications: Tertiary qualifications or substantial experience as an executive assistant required.
- Other info: Diversity and inclusion are valued; all backgrounds encouraged to apply.
The predicted salary is between 36000 - 60000 £ per year.
Liverpool, New South Wales
Full-time
Description
1 x Permanent, Full time - 35 hours, 5 days per week
Competitive Salary + 11.5% superannuation
Closing Date: 13 May 2025
About Us
Liverpool is a vibrant city that lies in the heart of Greater Western Sydney. Working with Liverpool City Council offers a wealth of professional opportunities as we are on an exciting journey to become Sydney’s third CBD and one of the fastest growing regions over the next decade. With the construction of Western Sydney Airport and the development of Liverpool's city centre as an innovative health, education, and lifestyle precinct, there has never been a more exciting time to work in Liverpool City. Liverpool is experiencing significant growth from urban release development and from redevelopment in established areas as it continues to provide outstanding levels of service to its wonderfully diverse community.
About The Role
The Executive Assistant to the CEO provides superior executive support which includes high quality, accurate and timely delivery of all facets of work within the Office of the Chief Executive so that their time is used efficiently and effectively.
Key Responsibilities
- Provide comprehensive administrative and organizational support to the Chief Executive Officer.
- Oversee the CEO's schedule, including coordinating appointments, meetings, and travel arrangements, while managing competing priorities effectively.
- Organize and prepare for meetings by managing agendas, briefing materials, and follow-ups, ensuring the CEO is informed and well-prepared.
- Manage incoming and outgoing correspondence, including drafting responses on behalf of the CEO and ensuring timely follow-up on actions.
- Maintain clear and precise processes for the office of the CEO and to ensure processes and functions move swiftly and efficiently and on time.
- Act as a key point of contact for internal and external stakeholders, maintaining positive relationships with Councillors, government representatives, and senior staff.
- Handle sensitive information with the utmost professionalism, maintaining confidentiality and acting as a trusted advisor to the CEO.
- Support the CEO in the delivery of key projects and initiatives, conducting research, preparing reports, and coordinating resources as required.
About You
- Tertiary qualifications and/or substantial experience in senior executive assistant role.
- Current Class C Drivers Licence.
- Advanced skills in MS Office Suite including Word, Excel, PowerPoint and Outlook, and experience with document management systems (such as Content Manager/TRIM).
- Demonstrated ability to manage administrative functions, including diary management, meeting coordination, correspondence handling, and the preparation of reports and briefings.
- Demonstrated ability to exercise high degree of confidentiality and judgement while dealing with sensitive and confidential matters.
- Able to work autonomously, using initiative and being decisive.
- Able to work in a fast-paced environment, able to work with accuracy and speed and thrive under pressure.
- Confidentially manage internal and external stakeholders on behalf of CEO.
- Experience liaising with a wide range of internal and external stakeholders, such as Directors, Councillors, Members of Parliament, and government departments.
- Strong time management and diary management experience.
Benefits Of Working With Us
- Professional learning and development opportunities.
- Gain experience in one of the largest, most diverse, and fastest growing LGA’s in metropolitan Sydney.
- Great office location in the heart of the Liverpool CBD, close to public transport, and with free or subsidised parking available nearby.
- Health and wellbeing benefits including 2 Health and Wellbeing Leaves and access to our Employee Assistance Program.
- Access to a Fitness Passport membership.
- Salary will be dependent upon the relevant skills, experience, and competencies of the successful applicant.
For further information about the position please contact Samata Billa, Talent Acquisition Partner on 8711 7765.
How to Apply:
Please click the 'Apply' button above. Applicants must submit a covering letter, current resume and response to the selection criteria questions which will be shown once you commence your application.
We welcome candidates from all backgrounds and value diversity and inclusion in our workplace. We encourage all applicants, including First nation people, people with disability, LGBTIQ and culturally diverse communities to join Council. Council will provide reasonable adjustments for individuals with a disability throughout the recruitment process.
To be eligible to apply for permanent positions at Liverpool City Council, you need to be an Australian Citizen or Permanent Resident. For Temporary positions, you need a visa that gives you permission to work in Australia.
Executive Assistant to the CEO employer: Careers at Council
Contact Detail:
Careers at Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to the CEO
✨Tip Number 1
Familiarise yourself with the Liverpool City Council's current projects and initiatives. Understanding their goals and challenges will help you demonstrate your knowledge during interviews and show how you can contribute to the CEO's objectives.
✨Tip Number 2
Network with current or former employees of Liverpool City Council, especially those in executive roles. They can provide valuable insights into the company culture and expectations for the Executive Assistant position, which can give you an edge in your application.
✨Tip Number 3
Highlight your experience in managing high-pressure situations and competing priorities. The role requires excellent time management skills, so be prepared to discuss specific examples where you've successfully navigated similar challenges.
✨Tip Number 4
Prepare to discuss your proficiency with MS Office Suite and any document management systems you’ve used. Being able to articulate your technical skills confidently will reassure the hiring team of your capability to handle the administrative demands of the role.
We think you need these skills to ace Executive Assistant to the CEO
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure to customise your cover letter specifically for the Executive Assistant role. Highlight your relevant experience and skills that align with the responsibilities outlined in the job description, such as diary management and stakeholder communication.
Showcase Relevant Experience: In your CV, emphasise your previous roles that involved executive support or similar responsibilities. Use bullet points to clearly outline your achievements and how they relate to the key responsibilities of the position.
Address Selection Criteria: When responding to the selection criteria questions, provide specific examples from your past experiences that demonstrate your ability to handle sensitive information, manage competing priorities, and work autonomously. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at Careers at Council
✨Research the Organisation
Before your interview, take some time to learn about Liverpool City Council and its current projects. Understanding their vision and recent developments will help you tailor your responses and show genuine interest in the role.
✨Demonstrate Your Organisational Skills
As an Executive Assistant, you'll need to showcase your ability to manage schedules and priorities. Be prepared to discuss specific examples of how you've successfully handled competing tasks or organised complex meetings in the past.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle sensitive information. Think of scenarios where you've had to exercise discretion or manage confidential matters, and be ready to explain your thought process.
✨Showcase Your Communication Skills
Effective communication is key in this role. Be ready to discuss how you've maintained relationships with various stakeholders and how you handle correspondence on behalf of senior executives. Clear and concise communication will impress your interviewers.
