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- Tasks: Manage office operations and coordinate projects to ensure smooth delivery.
- Company: Join REEX Group, a leader in sustainable lift modernisation and interior refurbishment.
- Benefits: Enjoy perks like free gym membership, yoga sessions, and performance bonuses.
- Why this job: Be part of a dynamic team transforming spaces for major brands with minimal waste.
- Qualifications: Looking for organised individuals with strong communication skills and project management potential.
- Other info: Full-time role based in Southend-on-Sea with opportunities for growth and development.
The predicted salary is between 24000 - 30000 £ per year.
We are looking for a proactive, organised, and confident individual to join our growing team as a full-time Office & Project Manager. This role blends office administration and project coordination, supporting day-to-day operations, internal teams, and the smooth delivery of client projects.
About REEX Group
REEX Group is a nationwide provider of lift modernisation, vinyl resurfacing, and bespoke interior refurbishment solutions. We deliver high-quality, sustainable transformations with minimal disruption across the commercial, hospitality and residential sectors. Our clients include major names such as Hilton, Kone, Chanel, Virgin, and many more.
Key Responsibilities
- Office & Administration
- Invoicing and credit control (including chasing overdue payments)
- Supporting staff and managers with paperwork and supplier forms
- Managing company services (internet, phone, subscriptions)
- Stock control, ordering, and managing post (samples, catalogues, etc.)
- Supporting directors with day-to-day operations
- Maintaining cloud-based systems (Dropbox, Google Drive, CRM)
- Assisting with HR admin (onboarding, sickness, holidays)
- Coordinating staff training and certifications (e.g. CSCS)
- Booking in projects and managing project schedules
- Communicating with clients and subcontractors
- Coordinating materials and ensuring site readiness
- Preparing job summaries and reporting progress
- Managing subcontractor paperwork (ID, insurance, H&S compliance)
- Booking travel or accommodation for field-based staff
- Supporting sales team with quotes, paperwork, and lead follow-up
- Handling inbound enquiries and sharing leads with sales
- Helping gather project photos and site content for internal use or social media
Who We Are Looking For
- Someone with excellent communication and organisation skills, who thrives in a varied role and is confident working independently and as part of a team.
- Experience in office admin or project coordination.
- Someone from a project management background, or with the skills and ambition to grow into that role.
- Confident, proactive and solutions-focused.
- Great attention to detail and able to prioritise under pressure.
- Tech-savvy - happy using email, cloud systems and Microsoft/Google tools.
Perks & Benefits
- Company mobile phone
- Free gym membership
- Free yoga sessions
- Free annual eye test
- Pension scheme
- 28 days holiday including bank holidays
- Your birthday off if it falls on a working day
- Extra day of holiday for every year of service
- Performance-based bonuses
- Company travel opportunities for site visits and events
Location
This is a full-time, office-based role at our HQ in Southend-on-Sea.
How to Apply
Send your CV and a short cover letter by using the apply button provided.
Office and Project Manager in Southend-On-Sea employer: Career Poster
Contact Detail:
Career Poster Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office and Project Manager in Southend-On-Sea
✨Tip Number 1
Familiarise yourself with REEX Group's projects and clients. Understanding their work with major names like Hilton and Chanel will help you speak confidently about how your skills can contribute to their success during any interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to thrive in a varied role, which is crucial for the Office & Project Manager position.
✨Tip Number 3
Showcase your tech-savviness by mentioning specific tools or software you’ve used in previous roles. Since the job involves maintaining cloud-based systems and using Microsoft/Google tools, being able to discuss your experience with these will set you apart.
✨Tip Number 4
Prepare to discuss your approach to communication and teamwork. Given that the role requires liaising with clients and subcontractors, demonstrating your ability to foster strong relationships will be key in landing the job.
We think you need these skills to ace Office and Project Manager in Southend-On-Sea
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration and project coordination. Use keywords from the job description to demonstrate that you meet the requirements.
Craft a Compelling Cover Letter: Write a short cover letter that showcases your communication skills and explains why you're a great fit for the role. Mention specific experiences that align with the responsibilities listed in the job description.
Highlight Your Skills: Emphasise your organisational skills, attention to detail, and tech-savviness in both your CV and cover letter. Provide examples of how you've successfully managed projects or administrative tasks in the past.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Career Poster
✨Showcase Your Organisational Skills
As an Office and Project Manager, you'll need to demonstrate your ability to stay organised. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your time management skills.
✨Communicate Clearly and Confidently
Excellent communication is key for this role. Practice articulating your thoughts clearly and confidently. Be ready to discuss how you handle communication with clients and team members, as well as any challenges you've faced.
✨Familiarise Yourself with Relevant Tools
Since the job requires tech-savviness, make sure you're comfortable with cloud-based systems and tools like Google Drive and CRM software. Mention any relevant experience you have with these tools during the interview.
✨Prepare Questions About the Role
Show your interest in the position by preparing thoughtful questions about the company's projects and culture. This not only demonstrates your enthusiasm but also helps you assess if the company is the right fit for you.
