17381 - Financial Administrator

Financial AdministratorLocation: London, UKLength: ASAP – 31 July 2025Rate: £117.53 per dayHours:37.5 per weekOverviewThe Marketing and Publicity Finance Administrator is a key role within the department providing financial and administrative support for two very busy teams. This role requires an extremely organised self-starter who thrives in a highly pressurised environment. Responsibilities

• Monitor the financials of film marketing campaigns, ensuring accurate tracking and alignment with reconciled media plans. 

• Investigate and resolve discrepancies between invoices, reconciled plans and POs through effective collaboration with internal teams and external agencies. 

• Process goods receipts for marketing POs against reconciled media plans and budgets, ensuring alignment within the team and vendor expectations. 

• Raise and manage all POs for the Publicity department in the UK & Ireland, ensuring they are created in advance of publicity activities and services being provided. 

• Work with senior leaders and cross-functional teams across the UK, EMEA, and global markets to align project budgets, resolve operational challenges and ensure seamless workflows across finance, publicity, IT, legal and HR. 

• Partner with the VP and Director of Publicity Film, Games, TV & Streaming UK & Ireland to determine annual publicity budgets for the slate of films, amending and updating where necessary. 

• Analyse previous campaign budgets to enhance accuracy in future budget planning and inform decision-making. 

• Coordinate with internal and external stakeholders to manage vendor relationships, focusing on procurement compliance and efficient vendor onboarding. 

• Collaborate with the events team to set up vendors, arrange upfront payments, and record budgets requiring contributions to ensure project costs are accurately captured. 

• Reconcile budgets post-event comparing spend vs actuals, breaking down all incurred costs, and associated POs and highlighting over or underspend. 

Qualifications & Experience

• Work experience in a Finance Administration role is essential, ideally within film distribution, broadcasting or a media environment. 

• Advanced skills in Microsoft Excel. 

• Strong numeracy skills and attention to detail, ensuring accuracy in financial processes. 

• Strong problem-solving skills, with the ability to address complex issues and implement effective solutions. 

• Highly organised, with the ability to prioritise tasks and meet tight deadlines. 

• Excellent communication and multi-tasking skills, with confidence in managing internal and external relationships. 

• Knowledge of systems including SAP, ICampaign, P-Card, Concur, Apex/SPARC, Beeline/FlexTalent would be advantageous.