At a Glance
- Tasks: Coordinate office logistics and provide top-notch admin support to senior teams.
- Company: Join a leading global brand in the dynamic media and tech sector.
- Benefits: Competitive salary up to £35,000 pa, hybrid work model, and vibrant office culture.
- Other info: Perfect for those who thrive on variety and enjoy creating a professional workplace.
- Why this job: Be at the heart of a fast-paced environment and make a real impact.
- Qualifications: Experience in office coordination, strong organisational skills, and proficiency in Microsoft Office 365.
The predicted salary is between 35000 - 35000 € per year.
We're partnering with a leading global brand in the media space to find a highly organised Office & Administrative Assistant to join their busy London team. This is a dynamic, hands-on position sitting at the heart of the business and is perfect for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in creating a seamless and professional workplace.
You'll play a key role in ensuring the smooth day-to-day running of the office while providing high-quality administrative support to senior stakeholders and leadership teams.
- Oversee the day-to-day management of a busy London office
- Act as the first point of contact for visitors and incoming calls
- Coordinate office logistics including suppliers, facilities, meeting rooms, and catering
- Liaise with building management, security, and external vendors
- Support leadership with meeting coordination, expenses, and administrative tasks
- Organise internal meetings, events, and company-wide initiatives
- Arrange Board-level meetings, including venues and logistics
- Provide ad hoc EA support, including diary and travel coordination
- Take ownership of office Health & Safety processes and compliance
Proven experience in office coordination and administrative support is required. The ideal candidate will be highly organised, proactive, and able to juggle multiple priorities. You should be professional, personable, and confident dealing with senior stakeholders, with strong attention to detail and a high level of discretion. Confidence in using Microsoft Office 365 (Word, Excel, PowerPoint) is essential, and experience with tools such as DocuSign, Adobe, or Canva is a bonus. A collaborative team player who takes pride in delivering a great environment is desired.
Office & Administration Coordinator - Hybrid - Central London - salary up to £ 35,000 pa employer: Career Moves Group I B CorpTM
Join a leading global brand in the media sector, where you'll thrive in a vibrant and fast-paced environment in Central London. We offer a hybrid working model that promotes work-life balance, alongside opportunities for professional growth and development. Our collaborative culture values your contributions, ensuring you play a pivotal role in creating a seamless workplace while enjoying competitive benefits and a supportive team atmosphere.
Contact Detail:
Career Moves Group I B CorpTM Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Office & Administration Coordinator - Hybrid - Central London - salary up to £ 35,000 pa
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in being part of their team.
✨Tip Number 3
Practice your answers to common interview questions, but keep it natural. We want you to sound confident and authentic, not like you’re reading from a script!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role.
We think you need these skills to ace Office & Administration Coordinator - Hybrid - Central London - salary up to £ 35,000 pa
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office & Administration Coordinator role. Highlight your organisational skills and any relevant experience in a fast-paced environment to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this dynamic role. Share specific examples of how you've successfully managed office logistics or supported senior stakeholders in the past.
Show Off Your Tech Skills:Since we're looking for someone confident with Microsoft Office 365 and other tools, make sure to mention your proficiency in these areas. If you’ve used DocuSign, Adobe, or Canva, don’t forget to include that too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity in our London team!
How to prepare for a job interview at Career Moves Group I B CorpTM
✨Know the Company Inside Out
Before your interview, do some digging into the company’s values, culture, and recent projects. This will not only help you tailor your answers but also show that you're genuinely interested in the role and the organisation.
✨Showcase Your Organisational Skills
As an Office & Administration Coordinator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Prepare for Common Questions
Expect questions about your experience with office coordination and administrative support. Be ready to discuss how you handle high-pressure situations and maintain professionalism when dealing with senior stakeholders.
✨Dress the Part and Be Personable
First impressions matter! Dress smartly and be approachable. A friendly attitude can go a long way, especially in a role that requires interaction with various teams and external partners.
