At a Glance
- Tasks: Coordinate a busy office and provide top-notch admin support to leadership.
- Company: Join a leading global brand in the dynamic media and tech sector.
- Benefits: Enjoy a competitive salary, hybrid work model, and vibrant team culture.
- Other info: Great opportunity for career growth in a collaborative team setting.
- Why this job: Be at the heart of a fast-paced environment and make a real impact.
- Qualifications: Experience in office coordination and strong organisational skills required.
The predicted salary is between 35000 - 35000 £ per year.
We’re partnering with a leading global brand in the media space to find a highly organised Office & Administrative Assistant to join their busy London team. This is a dynamic, hands‑on position sitting at the heart of the business and is perfect for someone who enjoys variety, thrives in a fast‑paced environment, and takes pride in creating a seamless and professional workplace.
You’ll play a key role in ensuring the smooth day-to-day running of the office while providing high-quality administrative support to senior stakeholders and leadership teams.
- Oversee the day-to-day management of a busy London office
- Act as the first point of contact for visitors and incoming calls
- Coordinate office logistics including suppliers, facilities, meeting rooms, and catering
- Liaise with building management, security, and external vendors
- Support leadership with meeting coordination, expenses, and administrative tasks
- Organise internal meetings, events, and company-wide initiatives
- Arrange Board‑level meetings, including venues and logistics
- Provide ad hoc EA support, including diary and travel coordination
- Take ownership of office Health & Safety processes and compliance
Proven experience in office coordination and administrative support is required. The ideal candidate will be highly organised, proactive, and able to juggle multiple priorities. They should be professional, personable, and confident dealing with senior stakeholders, with strong attention to detail and a high level of discretion. Experience with tools such as DocuSign, Adobe, or Canva is a bonus. A collaborative team player who takes pride in delivering a great environment is essential.
Hybrid Office & Admin Coordinator — Central London employer: Career Moves Group I B Corp™
Join a leading global brand in the media sector, where you will thrive in a vibrant and fast-paced environment in Central London. Our company fosters a collaborative work culture that values professional growth, offering opportunities for skill development and career advancement while ensuring a seamless and supportive workplace. With a hybrid working model and a focus on employee well-being, we provide a unique chance to be at the heart of our operations, making a meaningful impact every day.
Contact Details:
Career Moves Group I B Corp™ Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Hybrid Office & Admin Coordinator — Central London
✨Tip Number 1
Network like a pro! Reach out to your connections in the media and tech sectors. Let them know you're on the hunt for an Office & Admin Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about creating a seamless workplace, think about how you can demonstrate your organisational skills and proactive attitude during the chat. Show them you’re the perfect fit!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It’s a great way to remind them of your enthusiasm for the role and keep you fresh in their minds.
✨Tip Number 4
Apply through our website for the best chance at landing that dream job! We make it easy for you to showcase your skills and experience directly to employers. Plus, it shows you’re serious about joining the team!
We think you need these skills to ace Hybrid Office & Admin Coordinator — Central London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational skills and any relevant experience in office coordination to show us you’re the perfect fit for this dynamic role.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you’re excited about the position and how your background makes you the ideal candidate. Don’t forget to mention your ability to juggle multiple priorities in a fast-paced environment!
Showcase Your Attention to Detail:In a role where precision is key, make sure your application is free from typos and errors. A well-formatted CV and cover letter will demonstrate your strong attention to detail, which is crucial for supporting senior stakeholders.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at Career Moves Group I B Corp™
✨Know the Company Inside Out
Before your interview, take some time to research the company’s values, culture, and recent projects. This will not only help you understand what they’re looking for but also allow you to tailor your answers to show how you fit into their dynamic environment.
✨Showcase Your Organisational Skills
As an Office & Admin Coordinator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or coordinated events. Highlight your ability to juggle priorities and keep everything running smoothly.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like dealing with a last-minute meeting change or managing office logistics under pressure. Practise your responses to these scenarios to demonstrate your problem-solving skills and proactive approach.
✨Dress the Part and Be Personable
First impressions matter! Dress professionally to reflect the company’s culture and be ready to engage warmly with everyone you meet. Being personable and confident will help you connect with senior stakeholders and show that you can represent the company well.
