At a Glance
- Tasks: Manage reception duties and assist with office facilities in a dynamic law firm.
- Company: Join a leading international law firm with a diverse and supportive team.
- Benefits: Competitive salary, vibrant work environment, and opportunities for personal growth.
- Other info: Fast-paced role with plenty of opportunities to learn and grow.
- Why this job: Be the friendly face of the firm and make a real difference every day.
- Qualifications: Positive attitude, strong organisational skills, and ability to work under pressure.
The predicted salary is between 27000 - 29000 € per year.
My client, a leading international law firm, are seeking a Reception and Facilities Assistant to work as part of a diverse team in a busy and fast-moving environment covering a range of general business, reception and office duties. This is an office-based role located in the office five days per week.
RESPONSIBILITIES
- Answer and deal with enquiries by phone, email or in person
- Provide a friendly and efficient service to internal staff in the collection and delivery of post
- Arrange and record courier deliveries to deadlines and budgets
- Process incoming and outgoing post including use of the franking machine
- Ensure the office is kept stocked and tidy
- Process cheque requests and petty cash requests
- Process daily banking and take to bank as needed
- Ensure the maintenance of equipment including vending machines and generally reviewing and reporting to the FM concerning premises and equipment
- Provide a friendly and efficient reprographics service to internal staff in the professional and accurate collation and presentation of documents
- To acquire sufficient knowledge of all equipment used
- Ensure all calls are responded to within the minimum period of time
- Welcome clients and visitors and ensure they are dealt with promptly
- Ensure meeting rooms are fully stocked and set up as required
- Provide an efficient service when booking meeting rooms and refreshments
- Open or close the Reception area at the beginning or end of the day
- Ensure the Reception area is kept tidy
- Updating the Facilities documents and systems
- Collating the Weekly Bulletin Newsletter
- Assisting with Friday breakfast and tuck shop orders and deliveries
- Assisting Archives team
- Ensuring compliance with quality standards
PERSON SPECIFICATION
- Have a positive attitude
- Be able to work under pressure
- Be computer literate
- Have good organisation and time management skills
- Have good problem solving and numeracy skills
- Have good accuracy and attention to detail
Please apply today for immediate consideration!
Receptionist & Facilities Assistant in Surrey employer: Career Legal
As a leading international law firm, we pride ourselves on fostering a dynamic and inclusive work environment in Guildford, where our Reception and Facilities Assistants play a vital role in ensuring smooth operations. We offer competitive salaries, opportunities for professional development, and a supportive culture that values teamwork and innovation, making it an excellent place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist & Facilities Assistant in Surrey
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the law firm. Check out their website and social media to see what they're all about. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Grab a friend or family member and do some mock interviews. Focus on common questions for reception and facilities roles, like how you handle pressure or manage multiple tasks. The more comfortable you are, the better you'll perform when it counts!
✨Tip Number 3
Dress to impress! First impressions matter, especially in a professional setting like a law firm. Make sure you’re dressed smartly and appropriately for the interview. It shows that you take the opportunity seriously and respect the company's environment.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It not only shows your appreciation for the opportunity but also keeps you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Receptionist & Facilities Assistant in Surrey
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to add a touch of warmth and friendliness to your words. Remember, this role is all about providing a welcoming service!
Tailor Your Application:Make sure to tailor your application to the specific responsibilities mentioned in the job description. Highlight your relevant experience with reception duties, organisation skills, and any previous roles that showcase your ability to work under pressure. We love seeing how you fit into our team!
Be Clear and Concise:Keep your application clear and to the point. Use bullet points if necessary to make it easy for us to read. We appreciate good organisation, so show us your attention to detail right from the start!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be on your way to joining our fantastic team!
How to prepare for a job interview at Career Legal
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Reception and Facilities Assistant. Familiarise yourself with tasks like handling enquiries, managing post, and maintaining office equipment. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your People Skills
Since this role involves a lot of interaction with clients and internal staff, be prepared to demonstrate your excellent communication skills. Think of examples where you've provided friendly and efficient service, whether in person or over the phone. A positive attitude goes a long way!
✨Be Organised and Detail-Oriented
Highlight your organisational skills during the interview. Discuss how you manage multiple tasks, like arranging courier deliveries or processing cheque requests, while keeping everything accurate and on time. Mention any tools or methods you use to stay organised.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with questions about the company culture, team dynamics, and expectations for the role. This shows that you're engaged and serious about finding the right fit for both you and the firm.
