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- Tasks: Support a busy law firm with reception and facilities duties in a dynamic environment.
- Company: Join a leading international law firm with a diverse and inclusive team.
- Benefits: Competitive salary, professional development, and a vibrant office atmosphere.
- Other info: Fast-paced role with opportunities for growth and learning.
- Why this job: Be the friendly face of the firm and make a real difference every day.
- Qualifications: Positive attitude, strong communication skills, and good organisation abilities.
The predicted salary is between 27000 - 29000 £ per year.
My client, a leading international law firm, are seeking a Reception and Facilities Assistant to work as part of a diverse team in a busy and fast-moving environment covering a range of general business, reception and office duties. This is an office-based role located in the office five days per week.
RESPONSIBILITIES
- Answer and deal with enquiries by phone, email or in person
- Provide a friendly and efficient service to internal staff in the collection and delivery of post
- Arrange and record courier deliveries to deadlines and budgets
- Process incoming and outgoing post including use of the franking machine
- Ensure the office is kept stocked and tidy
- Process cheque requests and petty cash requests
- Process daily banking and take to bank as needed
- Ensure the maintenance of equipment including vending machines and generally reviewing and reporting to the FM concerning premises and equipment
- Provide a friendly and efficient reprographics service to internal staff in the professional and accurate collation and presentation of documents
- To acquire sufficient knowledge of all equipment used
- Ensure all calls are responded to within the minimum period of time
- Welcome clients and visitors and ensure they are dealt with promptly
- Ensure meeting rooms are fully stocked and set up as required
- Provide an efficient service when booking meeting rooms and refreshments
- Open or close the Reception area at the beginning or end of the day
- Ensure the Reception area is kept tidy
- Updating the Facilities documents and systems
- Collating the Weekly Bulletin Newsletter
- Assisting with Friday breakfast and tuck shop orders and deliveries
- Assisting Archives team
- Ensuring compliance with quality standards
PERSON SPECIFICATION
- Have a positive attitude
- Have professional presentation
- Be able to work under pressure
- Have good communication skills
- Be computer literate
- Have good organisation and time management skills
- Have good problem solving and numeracy skills
- Have good accuracy and attention to detail
Please apply today for immediate consideration!
Reception & Facilities Assistant in Surrey employer: Career Legal
Contact Detail:
Career Legal Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Reception & Facilities Assistant in Surrey
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, and don’t be shy about letting people know you’re on the hunt for a Reception & Facilities Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Practice your pitch! When you get the chance to meet potential employers or recruiters, have a quick introduction ready that highlights your skills and experience. Make it engaging and memorable – you want them to remember you when they’re hiring!
✨Tip Number 3
Be proactive! If you see a company you’d love to work for, don’t wait for them to post a job. Reach out directly, express your interest, and ask if they have any upcoming opportunities. It shows initiative and can set you apart from other candidates.
✨Tip Number 4
Apply through our website! We’ve got loads of resources to help you land that perfect job. Plus, applying directly through us means you’ll be in the loop for any updates and tips we share along the way. Let’s get you that Reception & Facilities Assistant role!
We think you need these skills to ace Reception & Facilities Assistant in Surrey
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to add a touch of warmth and friendliness to your words. Remember, this role is all about providing a welcoming service!
Tailor Your Application: Make sure to tailor your application to the specific responsibilities mentioned in the job description. Highlight your relevant experience with reception duties, organisation skills, and any previous roles that involved customer service. We love seeing how you fit into our team!
Be Clear and Concise: Keep your application clear and to the point. Use bullet points if necessary to make it easy for us to read. We appreciate well-structured applications that get straight to the heart of your skills and experiences.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy and straightforward – just a few clicks and you’re done!
How to prepare for a job interview at Career Legal
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Reception and Facilities Assistant. Familiarise yourself with tasks like handling enquiries, managing post, and maintaining office equipment. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your People Skills
Since this role involves a lot of interaction with clients and internal staff, be prepared to showcase your communication skills. Think of examples where you've provided excellent customer service or resolved conflicts. A friendly and professional attitude can go a long way in making a great impression!
✨Demonstrate Your Organisational Skills
The job requires good organisation and time management skills, so come ready with examples of how you've successfully managed multiple tasks or projects. You might want to mention any systems or tools you use to stay organised, as this shows you’re proactive and efficient.
✨Prepare Questions to Ask
Interviews are a two-way street, so think of some insightful questions to ask about the company culture, team dynamics, or specific challenges the team faces. This not only shows your interest but also helps you gauge if the company is the right fit for you.