Patent Administrator

Patent Administrator

London, UK

Competitive salary, up to £45,000 depending on experience

We are working with one of the world’s leading European Patent and Trademark firms, known for its high-calibre client base, collaborative culture and forward-thinking approach. The firm offers a fantastic hybrid working model, supporting flexibility and work-life balance while maintaining a strong, connected office culture.

This is an excellent opportunity for an experienced Patent Administrator to join a dynamic and respected team in the London office. The successful candidate will play a pivotal role in supporting fee earners and clients across a wide variety of patent matters.

Key Responsibilities

• Preparing and processing standard and ad hoc correspondence related to patent matters
• Drafting and amending letters, emails and specifications as instructed
• Managing deadlines, formalities and filings for UK, EP and international patent applications
• Using Inprotech and other systems to maintain accurate electronic records
• Actioning incoming communications including updates from the EPO mailbox
• Supporting validation of granted patents and handling related documentation
• Monitoring, updating and clearing due dates and key deadlines
• Preparing and submitting invoices, credit notes and WIP adjustments
• Updating client databases and assisting with client reporting requirements
• Providing administrative support such as arranging meetings and managing diaries for fee earners
• Liaising with clients and overseas attorneys when required

Skills and Experience Required

• At least 3 to 4 years’ experience working in a patent administration or formalities role
• CIPA Certificate in Patent Administration (essential)
• Excellent organisational skills and strong attention to detail
• Proficient with Inprotech or other IP records systems
• Able to manage multiple deadlines with minimal supervision
• Good communication and interpersonal skills, with a proactive and professional manner
• IT literate with sound working knowledge of Microsoft Office
• GCSEs (or equivalent) in English and Maths as a minimum; A-levels or higher education desirable

What’s on Offer

• A competitive salary of up to £45,000, depending on experience
• A supportive and friendly team culture within a prestigious international firm
• Hybrid working arrangement offering flexibility and work-life balance
• Ongoing training and development opportunities
• Comprehensive benefits package

If you are an experienced Patent Administrator seeking your next move within a leading European IP firm, we would be pleased to hear from you.