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- Tasks: Support the Global Head of Facilities & Logistics in a dynamic, fast-paced environment.
- Company: Join a prestigious international law firm with a reputation for excellence.
- Benefits: Flexible hours, collaborative culture, and opportunities for professional growth.
- Why this job: Be the key link between global teams and thrive in a varied role.
- Qualifications: Strong PA/admin background, excellent communication, and advanced Microsoft Office skills.
- Other info: Enjoy a role where no two days are the same!
The predicted salary is between 36000 - 60000 £ per year.
Personal Assistant & Operations Coordinator
We’re looking for a confident, organised and proactive Personal Assistant & Operations Coordinator to support the Global Head of Facilities & Logistics and Facilities within a highly regarded international law firm.
This is a fast‑paced, varied role that would suit someone who thrives on organisation, enjoys problem‑solving, and takes pride in delivering exceptional support. You’ll be a key link between teams across global offices, managing complex schedules, coordinating projects, and ensuring the smooth running of operations.
What you’ll be doing:
- Managing complex diaries and coordinating meetings across time zones
- Organising international travel and supporting global conferences
- Processing invoices and expenses, tracking large‑scale project spend
- Preparing PowerPoint decks, Excel reports and polished client documents
- Coordinating insurance renewals, company car admin, and travel logistics
- Keeping facilities systems, intranet pages and documentation up to date
What we’re looking for:
- Strong PA/administrative background, ideally within legal or professional services
- Excellent communication skills and attention to detail
- Advanced Microsoft Office skills (Word, PowerPoint, Excel)
- Confident, self‑motivated and calm under pressure
- A genuine team player who enjoys variety and takes initiative
The details:
9:30am–5:30pm (with flexibility)
4 days in office
If you’re a proactive, solutions‑driven PA looking for a role where no two days are the same – this could be the one for you.
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PA & Operations Coordinator employer: Career Legal
Contact Detail:
Career Legal Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA & Operations Coordinator
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the firm on LinkedIn. A friendly chat can give us insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match the job description, especially around organisation and problem-solving. We want you to shine when it’s your turn to talk!
✨Tip Number 3
Show off your tech skills! If you’re asked about Microsoft Office, be ready to discuss specific projects where you used Excel or PowerPoint. We love seeing how you’ve applied your skills in real situations.
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple way to express gratitude and reiterate your interest in the role. Plus, it keeps you fresh in their minds as they make their decision!
We think you need these skills to ace PA & Operations Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your PA and administrative background, especially if you've worked in legal or professional services before.
Craft a Compelling Cover Letter: Use your cover letter to showcase your personality and enthusiasm for the role. Mention specific examples of how you've managed complex schedules or coordinated projects in the past.
Show Off Your Tech Skills: Since advanced Microsoft Office skills are a must, don’t forget to mention your proficiency in Word, PowerPoint, and Excel. If you have any experience with creating reports or presentations, be sure to include that!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to see your application and get to know you better. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Career Legal
✨Master the Art of Diary Management
Since the role involves managing complex diaries, be prepared to discuss your experience with scheduling and prioritising. Bring examples of how you've successfully coordinated meetings across different time zones and handled last-minute changes.
✨Show Off Your Communication Skills
This position requires excellent communication skills, so practice articulating your thoughts clearly. Think of scenarios where you’ve effectively communicated with teams or clients, especially in high-pressure situations, and be ready to share those stories.
✨Demonstrate Your Tech Savvy
With advanced Microsoft Office skills being a must, brush up on your PowerPoint and Excel abilities. Consider preparing a sample presentation or report to showcase your proficiency during the interview, as this will highlight your readiness for the role.
✨Emphasise Your Problem-Solving Skills
As a proactive PA, you’ll need to demonstrate your ability to tackle challenges head-on. Prepare examples of past situations where you identified problems and implemented effective solutions, showing that you thrive in a fast-paced environment.
