Assistent medewerker Bedrijfsbureau in Manchester

Office Services Assistant Manchester 3-month FTC My client, a leading Manchester law firm are looking for an experienced Office Services Assistant to join their team on an immediate basis. Key Responsibilities Service Delivery / Facilities First point of contact for clients and visitors; Provide support to the Regional Office Manager with scheduling internal and external meetings and training / events; Oversee the dispatch of mail, organising couriers and opening, sorting, and recording of all in-coming mail and the response to or distribution of same as appropriate. Delivering and collecting bundles and packages (to/from city centre locations). Runner (purchasing day-to-day small office supplies/needs with petty cash). Responsible for creating and maintaining effective electronic and hard copy filing systems and archiving files where appropriate. Photocopying and scanning documents, maintaining, and creating excel databases as required. Support the Regional Workplace Operations Manager with routine office checks and flagging and following up on any building or maintenance issues, highlighting hazards and issues, whilst ensuring all areas of the office are reset to maintain a clean, organised office. Support the Regional Workplace Operations Manager and by suggesting ways to innovate the office, ideally reviewing processes which can be improved and new ways of working. Champion the Workplace Ops department by seeking new ways to support the sustainability goals of the business. Adopt a flexible approach to various other office and secretarial support responsibilities as required. Hospitality Provide support to the Regional Workplace Operations Manager with scheduling internal and external meetings and training / events; Arranging hospitality and setting it up in the required office space. Stock control and maintenance of the hospitality facilities including general cleaning. Mail Sorting and distribution of incoming mail scanning of all incoming documents via royal mail and DX and correctly using the in house post scanning software to correctly allocate scanned post to relevant electronic post folders. Health & Safety Support the Regional Workplace Operations Manager with ensuring the office remains compliant, and Health & Safety measures are adequately adhered to, in accordance with local legislation/regulations. Support with the completion of applicable risk assessments and deliver statutory compliance. Assisting with the fire tests, drills and updating H&S noticeboards. To immediately raise any health and safety concerns to the Office Manager/Line manager. Billing/Financial Collation of invoices received from local suppliers for locally sourced services (cleaning, utilities etc). Support finance team through contract reviews. Support in budget reviews for office spend and control. Apply today for immediate consideration!