At a Glance
- Tasks: Coordinate daily facilities operations and ensure excellent service delivery.
- Company: Leading Facilities Management provider working with a top international law firm.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Other info: Fast-paced role with great potential for career advancement.
- Why this job: Join a vibrant team and make a real difference in facilities management.
- Qualifications: Strong communication skills and attention to detail required.
The predicted salary is between 43000 - 47000 € per year.
My client, a leading Facilities Management provider, are seeking a Senior Facilities Coordinator to work on site in their clients City based office, a leading international law firm. The Senior Facilities Coordinator will assist in the daily Facilities operations including moves/changes, dealing with the building services/maintenance, cleaning and security tasks. This role reports directly to the Facilities Supervisor and involves interacting with staff and contractors at all levels to provide excellent levels of facilities services.
DUTIES AND RESPONSIBILITIES
- Assist in monitoring the Facilities Helpdesk, responding to and resolving issues in a timely and professional manner.
- Assign and prioritise helpdesk tickets to technicians, ensuring fair workload distribution.
- Undertake regular building inspections, working from a PPM schedule, to ensure that the upkeep of the building fabric and maintenance of the offices are maintained.
- Ensure that the program of building maintenance is carried out to comply with statutory requirements.
- Direct contractors to carry out works in accordance to guidelines.
- Ensure Health & Safety compliance and submission of relevant RAMS.
- Work with all relevant departments on internal office moves and accommodation for leavers, joiners and seat transfers.
- Order materials and labour, obtain quotes and place orders.
- Put together & give tool box talks to Facilities staff and contractors.
- Manage off-site and on-site storage inventory, collections and orders.
- Liaise with building contractors, such as cleaning, security and building maintenance to ensure the delivery of their services in a timely and professional manner.
- Co-ordinate and arrange internal/external contractor works alongside the Facilities Supervisor and M&E Manager.
- Co-ordinate with building security access for contractors who are working in the building during office and out of office hours.
- Keep the H&S folder up to date, carry out COSHH assessments, Risk Assessments, scheduled checks & Method Statements.
- Carry out and coordinate periodic inspections of equipment, including battery-powered tools and step ladders, ensuring all documentation is kept up to date.
- Carry out H&S inductions for contractors and new joiners.
- Provide monthly activity stats for the management departmental report.
- Coordinate and carry out conference room set-ups.
- Update and manage the Facilities Technicians shift schedule to ensure cover.
- Manage holiday requests and ensure cover is arranged.
- Ensure all technicians and contractors adhere to sign-in procedures by using the designated sign in book.
KNOWLEDGE AND SKILLS
- Good writing and communications skills.
- Good interpersonal and follow-through skills.
- Good attention to detail and ability to keep accurate records.
- Ability to use initiative, be proactive and get things done.
- Ability to work well as a team with other support departments, especially General Services and IT.
Please apply today for immediate consideration!
Senior Facilities Coordinator in London employer: Career Legal
As a leading Facilities Management provider, we pride ourselves on fostering a collaborative and dynamic work environment in the heart of London. Our commitment to employee growth is evident through ongoing training opportunities and a supportive culture that values teamwork and innovation. Join us to be part of a prestigious client base, including a top international law firm, where your contributions will directly impact the quality of facilities services delivered.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Facilities Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management sector. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills as a Senior Facilities Coordinator. This will help you stand out during the interview!
✨Tip Number 3
Showcase your problem-solving skills! Be ready to discuss specific examples of how you've handled facilities issues in the past. This will demonstrate your ability to manage the daily operations effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Senior Facilities Coordinator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Senior Facilities Coordinator role. Highlight your previous facilities management experience and any relevant certifications to show us you’re the right fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about facilities management and how your skills can benefit our team. Keep it professional but let your personality come through!
Showcase Your Communication Skills:Since good writing and communication skills are key for this role, make sure your application is clear and concise. Avoid jargon and keep it straightforward so we can easily see your qualifications.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Career Legal
✨Know Your Facilities Management Basics
Make sure you brush up on the key principles of facilities management. Understand the daily operations, maintenance schedules, and compliance requirements that are crucial for a Senior Facilities Coordinator role. This will show your potential employer that you're not just familiar with the job but genuinely interested in making a positive impact.
✨Demonstrate Your Communication Skills
Since this role involves interacting with various stakeholders, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated with teams or contractors in the past. This will help you showcase your interpersonal skills, which are vital for ensuring smooth operations.
✨Prepare for Scenario-Based Questions
Expect questions that ask how you'd handle specific situations, like resolving a facilities issue or managing a contractor. Think of real-life examples from your previous roles where you successfully navigated similar challenges. This will demonstrate your problem-solving abilities and readiness for the role.
✨Show Your Attention to Detail
In facilities management, details matter! Be ready to discuss how you keep accurate records and manage documentation. You might even want to bring along a sample of your work or a checklist you’ve used in the past to illustrate your meticulous approach.
