Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage facilities requests, assist employees, and ensure smooth office operations.
- Company: Leading international law firm in the vibrant West End of London.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Why this job: Join a supportive team and make a real difference in a prestigious law firm.
- Qualifications: 3 years' experience in facilities, strong organisational skills, and customer service focus.
- Other info: Opportunity to work in a fast-paced environment with excellent career advancement potential.
The predicted salary is between 34000 - 51000 £ per year.
My client, a leading international law firm based in the West End, are seeking a Facilities Coordinator to join their team.
THE ROLE
- To enter and manage facilities service requests.
- Walking the floor regularly to assist employees and address any issues with the facilities where required.
- Report maintenance issues to the correct vendors and ensure tracking of these issues are being logged and resolved.
- Liaise with the Facilities Manager, alongside the wider team, to ensure that reactive tasks are performed promptly and project work maintained.
- Ensure that office moves are done in the correct and timely manner alongside the wider facilities team.
- Ensure that new joiners have the correct set-up within their office.
- Assist with leavers to make sure they have required assistance with removal of belongings.
- Work with the facilities team on meeting room furniture set-ups and reconfiguring rooms as needed.
- Update departmental documents, such as the Health & Safety and Fire file, check lists and purchase orders.
- Monitors the company equipment by reporting defects relating to performance, such as lighting, water leaks, blind control, HVAC and general maintenance and repairs.
- Be able to perform basic repairs to the facilities and furnishings, and carry out troubleshooting.
- Assist with supervision of contractors.
- Help organize regular health & safety inspections, DSE evaluations and risk assessments.
PERSON REQUIREMENTS
- At least 3 years’ experience in a facilities role.
- Excellent organizational and time-management skills.
- Ability to work in a demanding and busy environment whilst maintaining a calm and professional demeanour and prioritise work as necessary.
- Ability to handle processing of paperwork and record keeping including administrative filing.
- Ability to carry out physical duties.
- Ability to work independently as well as part of the wider team.
- Strong attention to detail and accuracy, with ability to handle sensitive matters.
- Excellent written and oral communication.
- High customer service skills and ability to deal courteously and effectively with others, using discretion when required.
- Experience working in a law firm and or corporate environment.
- Knowledge of health and safety at work requirements and to have an understanding of building services is desirable.
- H&S qualification/experience (IOSH) membership with the IWFM and or relevant IWFM qualifications.
Please apply today for immediate consideration!
Facilities Coordinator in London employer: Career Legal
Contact Detail:
Career Legal Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field, especially those who have experience in law firms. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Show up and shine! If you can, visit the office of the firm you're interested in. This gives you a chance to meet the team, get a feel for the environment, and demonstrate your enthusiasm for the role.
✨Tip Number 3
Prepare for the interview by researching common facilities issues in law firms. Be ready to discuss how you would handle specific scenarios, showing off your problem-solving skills and attention to detail.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Facilities Coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Coordinator role. Highlight your relevant experience, especially in facilities management and any specific skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role at our international law firm. Share specific examples of your past experiences that relate to the responsibilities listed in the job description.
Show Off Your Organisational Skills: Since this role requires excellent organisational and time-management skills, make sure to showcase these in your application. We love seeing how you prioritise tasks and manage your time effectively, so don’t hold back!
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and we’ll be able to track your application more efficiently. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at Career Legal
✨Know Your Facilities Basics
Brush up on your knowledge of facilities management, especially in a corporate or law firm setting. Be ready to discuss common issues like HVAC systems, lighting, and health & safety regulations. This shows you’re not just familiar with the role but also genuinely interested in the field.
✨Demonstrate Your Organisational Skills
Prepare examples that showcase your organisational and time-management skills. Think of specific situations where you successfully prioritised tasks or managed multiple requests at once. This will help illustrate your ability to thrive in a busy environment.
✨Showcase Your Customer Service Skills
Since the role involves liaising with employees and contractors, be ready to share experiences where you provided excellent customer service. Highlight how you handled difficult situations or resolved conflicts effectively, as this is crucial for maintaining a positive workplace atmosphere.
✨Ask Insightful Questions
Prepare thoughtful questions about the firm's facilities operations and team dynamics. This not only shows your interest in the role but also helps you gauge if the company culture aligns with your values. Questions about their approach to health & safety or how they handle office moves can be great conversation starters.
