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- Tasks: Support daily operations of the General Office and manage mail, reprographics, and stock.
- Company: Reputable London law firm with a focus on client service.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Why this job: Join a supportive team and enhance your organisational skills in a professional setting.
- Qualifications: Experience in office or facilities roles, strong organisational skills, and a client-focused mindset.
- Other info: Opportunity for career growth in a well-established firm.
The predicted salary is between 36000 - 60000 £ per year.
A well-established London-based law firm is currently recruiting a Deputy General Office Supervisor to support the General Office Supervisor and ensure the smooth day-to-day operation of the General Office, particularly when the Supervisor is out of the office. The successful candidate will be highly organised, client-focused, and have prior experience in a similar role. You will be confident working independently, able to make decisions, and adaptable to the changing demands of a busy professional services environment.
Key Responsibilities
- Ensure all incoming and outgoing mail and courier deliveries are processed in line with agreed service standards
- Provide reprographics support, working as part of a team to print, copy, scan and bind documents
- Liaise with the maintenance provider, reporting issues and ensuring timely resolution
- Conduct regular stock checks and place orders as required
- Induct new joiners into General Office processes and procedures
- Check invoices for accuracy against quotes and contract prices, ensuring correct coding prior to approval
- Maintain accurate records and ensure monthly KPI reports are completed and submitted on time
- Set up and reconfigure meeting rooms as requested
- Undertake porter duties, including moving furniture and other large or heavy items
- Supervise the General Office Assistant in the absence of the General Office Supervisor
- Coordinate rotas and lunch cover to ensure sufficient staffing at all times
- Maintain high service standards across all General Office functions
- Manage on-site and off-site archiving and matter closing services when the Records Assistant is absent
Key Skills & Attributes
- Previous experience in a similar General Office or facilities role (legal or professional services environment preferred)
- Strong organisational skills and attention to detail
- Ability to work independently and make sound decisions
- Cooperative, flexible, and adaptable approach
- Strong client-service mindset
Deputy General Office Supervisor in London employer: Career Legal
Contact Detail:
Career Legal Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Deputy General Office Supervisor in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal and professional services sectors. Let them know you're on the hunt for a Deputy General Office Supervisor role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for those interviews by researching the firm thoroughly. Understand their values, culture, and recent news. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Get a friend or family member to do mock interviews with you. Focus on showcasing your organisational skills and client-service mindset, as these are key for the Deputy General Office Supervisor role.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and keep track of your progress. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Deputy General Office Supervisor in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any previous roles that align with the Deputy General Office Supervisor position.
Craft a Compelling Cover Letter: Use your cover letter to showcase your client-focused mindset and adaptability. Share specific examples of how you've successfully managed similar responsibilities in past roles.
Be Clear and Concise: When filling out your application, keep your language clear and to the point. We want to see your qualifications without wading through unnecessary fluff!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role.
How to prepare for a job interview at Career Legal
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Deputy General Office Supervisor. Familiarise yourself with the key tasks mentioned in the job description, like managing mail and liaising with maintenance providers. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, be prepared to discuss specific examples from your past experience where you've successfully managed multiple tasks or projects. Think about times when you had to adapt quickly to changing demands and how you maintained high service standards.
✨Demonstrate Client-Focused Mindset
The firm is looking for someone with a strong client-service mindset. During the interview, share instances where you've gone above and beyond to meet client needs or resolve issues. This will highlight your ability to prioritise client satisfaction, which is crucial in a professional services environment.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the firm and the team you'll be working with. Ask about their expectations for the role, how they measure success, or what challenges the General Office faces. This shows your enthusiasm and helps you gauge if the firm is the right fit for you.
